Office Assistant 3 - CBCC

Description

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Non-Permanent Office Assistant 3 at Clallam Bay Corrections Center.

Clallam Bay Corrections Center is a 900 bed male facility located on the point of the Olympic Peninsula. It is 50 miles west of Port Angeles and looks out over the Strait of Juan de Fuca at Vancouver Island. This facility houses medium and close custody Incarcerated Individuals. CBCC also operates a Restricted Housing Unit.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

Duties

Provide support to Unit operations and staff, to include but not limited to:

• 
  Maintain unit files to include filing and scanning to OnBase.

• Prepare confidential reports, letters, memos and proofread documents.

• Retrieve and process distribution mail for units, recognize due date of sensitive documents, prioritize and distribute as appropriate.

• Keep track of monthly report data by gathering documents, completing distribution, and filing.

• Perform varied receptionist duties to include answering and routing phone calls and taking messages.

• Provide data entry support by entering chronological entries into OMNI database.

• Prepare spreadsheets using computer program.

• Perform varied clerical tasks to include scanning, filing, archiving, copying, and shredding.

• Post announcements for staff and Incarcerated Individuals.

• Attend and take minutes at Tier Rep Meetings.

• Assist with Public Disclosures as assigned or directed.

• Process Unit Incarcerated Individuals Pay monthly.

• Provide assistance or participation in Incarcerated Individual programs, audits, special projects, assignments or as needed.

Qualifications

• High School diploma or Equivalent.

• Two (2) years of clerical experience.
• Knowledge of Microsoft programs: Word, Excel, and PowerPoint.
• Ability to write clearly, factually, and concisely.
• Ability to organize and prioritize work.
• Ability to identify, address, and document rule violations.
• Demonstrate positive and professional interpersonal relationship skills.
• Must have strong keyboard/typing skills.

Supplemental Information

• Resume

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• This position may be represented by a bargaining unit.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year (12 in 2022 for Juneteenth)
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email tammy.williams2@doc1.wa.gov or call (360) 203-1219. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.