What are the responsibilities and job description for the Systems and Governance Analyst - Management Analyst 4 - Permanent - *13871-24 position at State of Washington Dept. of Fish and Wildlife?
Description
Title- Systems and Governance Analyst
Classification- Management Analyst 4
Job Status- Full-Time - Permanent
WDFW Program- Directors Office – Human Resources Division
Duty Station- Olympia, Washington – Thurston County
Hybrid/Telework- Although this is a hybrid opportunity, the successful incumbent must reside within the State of Washington and must be available to report to the Olympia, Washington headquarters building as needed.
Learn more about being a member of Team WDFW!
Photo Caption: Sunset over Silver Star Mountain - Photo Credit: WDFW
The Systems and Governance Analyst drives the development and implementation of systems that enhance Human Resource operations, focusing on safety, training, compliance, and regulatory alignment.
As a senior-level professional, you will conduct independent analysis and collaborates across programs to improve agency efficiency.
What to Expect-
Among the varied range of responsibilities held within this role, the Systems and Governance Analyst is responsible for,
Project management of agency systems including design and maintenance to support Human Resources:
- Develop and manage project plans for system improvements, including defining scope, objectives, stakeholders, timelines, risk management, and compliance criteria.
- Conduct research and facilitate design workshops to develop system improvements in collaboration with program teams.
- Test system improvement for effectiveness and ensure alignment with regulatory requirements and organizational goals.
- Monitor project performance using key performance indicators (KPIs) to ensure effectiveness and alignment with organizational goals.
- Prepare project status reports on system improvements, highlighting achievements, challenges, and next steps.
- Conduct regular audits and updates as part of quality assurance processes to maintain compliance and system integrity.
- Collaborate with IT to facilitate user acceptance testing (UAT) and ensure seamless user experience.
Continuous improvement and process optimization:
- Maintain documentation protocols within the HR system, ensuring alignment with industry best practices.
- Conduct regular reviews of the employee training catalog in collaboration with the Training Manager and IT, applying feedback loops for optimization.
- Provide subject matter expertise for content organization and user experience optimization across agency platforms.
- Conduct benchmarking studies on county, state, and federal regulations, standards, and best practices to inform process improvements.
Reporting and stakeholder engagement:
- Generate comprehensive reports on document status, review cycles, and distribution logs for management teams, using data visualization tools where appropriate.
- Support supervisory staff in conducting job task analyses for regulatory compliance.
- Facilitate the development of a collaborative interagency system for vetting and documenting authorized job tasks.
Working Conditions:
Work Setting, including hazards: Will include an office environment and travel to all statewide work sites including those in remote areas. Driving year-round to various job sites across the state, including indoor and outdoor locations in both urban and remote areas. Evaluating job tasks of a variety of hazards on land, around water, and involving equipment. Must be able to negotiate water in emergency situations.
Schedule: Typically, Monday – Friday, 8:00 A.M. – 5:00 P.M.
Travel Requirements: Occasional statewide travel. Must have the ability to travel across the state and work in remote locations.
Qualifications:
Required Qualifications:
Bachelor’s degree in business administration, public administration, safety, organizational development, human resources administration, or a related field.
AND
Four (4) years of experience designing operational systems, managing project plans, compliance measurement, and implementing continuous improvement initiatives.
AND
Experience in developing and implementing integrated information systems and documenting control processes.
Please Note:
- Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
- Graduate education such as a Masters or Doctorate in a related field may be substituted for the required experience on a year by year basis.
Certifications/Licenses:
Valid Driver’s License.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:
Experience:
- SharePoint for document management and collaboration.
- Project management and continuous improvement.
- Conducting job task analysis.
- As a safety or human resource professional.
- Project management experience, particularly in system design and development.
- Collaborating on large, complex projects with multiple stakeholders.
Competencies:
- Familiarity with ISO 9001 standards for document control.
- Excellent oral and written communication skills
- High emotional intelligence and ability to maintain professional relationships.
- Professional character to work independently and manage and organize a high volume of data.
- Must maintain confidentiality of human resource data.
Your application should include the following:
- A completed online application showcasing how your qualifications align with the job requirements.
- An up-to-date resume.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three professional references with current contact information.
Supplemental Information
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:
- Notify us of your veteran or military spouse status by email at Elizabeth.Bullard@dfw.wa.gov.
-
Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
- Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
Diversity, Equity, and Inclusion Employer
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
Other questions: If you have other questions regarding this position, please reach out to Elizabeth.Bullard@dfw.wa.gov and reference job #2024-13871.
Follow us on social media: LinkedIn | Facebook | Instagram
lb
