What are the responsibilities and job description for the Accounts Payable Supervisor (FA5) position at State of Washington Dept. of Licensing?
Description
We are dedicated to growing a culture of belonging through our values:
Respect | Trust | Diversity | Inclusion | Equity
At the Department of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.
We have an exciting new opening for an Accounts Payable Supervisor to join our growing Finance team in our Director's Office!
As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.
If you have accounting experience and are looking for a role where you can make a real difference by helping shape the future of our finance team, we encourage you to apply!
Duties
As the Accounts Payable Supervisor, you will oversee the daily operations of the Accounts Payable unit, ensuring that payments, invoices, refunds, and statements are processed efficiently and accurately. Your keen eye for detail will be critical in reviewing and auditing payment entries, proactively identifying and correcting any discrepancies. In this role, you will be expected to lead and provide clear guidance to your team on best practices and procedures, ensuring full compliance with Generally Accepted Accounting Principles (GAAP). You’ll be a problem solver, adept at addressing challenges and finding effective solutions to maintain compliance with all agency policies and directives.
Some of what you will do:
- Maintain a schedule for regular bill payments to avoid late fees and additional charges.
- Cross-check each bill with purchase orders, contracts, and internal records to ensure accuracy.
- Communicate with the vendor to explain and resolve potential issues.
- Regularly review corporate and purchase card transactions to ensure they comply with company policies.
- Assist with inquiries regarding vendor setups, obtaining quotes, wage rates, use tax, and payment approval procedures.
- Advise staff regarding the handling of non-routine reporting transactions.
- Conduct timely and meaningful employee performance evaluations.
Qualifications
What you will bring:
Eight (8) years of experience in accounting, auditing, or a relevant financial field;
AND
18 quarter hours or 12 semester hours in accounting, auditing, budget, or another relevant field.
Experience must include:
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Three (3) years of experience:
- Analyzing and reconciling general or subsidiary ledger for validity and accuracy.
- Entering accurate accounting related information into an electronic accounting system.
- Providing customer service by listening attentively, identifying needs or issues, providing options for customers, and exercising knowledge of state laws and regulations to assist others.
- Interpreting, explaining, and training on agency/organization directions, policies, and procedures.
- Conveying ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
- Accurately using the ten-key numerical keypad on a computer or adding machine to enter numerical data by touch.
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Two (2) years of experience:
- Using spreadsheet software, such as Excel to find and replace data, create, modify, print, and format spreadsheets, work with basic formulas and functions, use templates, styles, autoformat and multiple worksheets.
- Using word processing software, such as Microsoft Word.
- Performing research, gathering applicable records, and managing hardcopy and electronic accounting records.
Up to four (4) years of relevant education that includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.
(Associates degree = 2 years Bachelor’s degree = 4 years)
What may help set you apart:
- Experience accurately inputting data and reviewing transactions in Agency Financial Reporting System (AFRS) and ability to run Enterprise Reporting reports.
- Knowledge of Office of Financial Management (OFM) Federal and State regulations and guidelines.
- Experience successfully directing the work of others through mentoring, coaching, and team building.
- Experience in accounting theory, principles and practices, internal control procedures, financial management software applications, and Generally Accepted Accounting Principles (GAAP).
- Experience using DOL specific systems such as DRIVES, POLARIS, and RevVal.
- Certification as a Certified Public Accountant (CPA) or Certified Government Financial Manager (CGFM).
Additional Conditions of employment:
- Prior to a new hire, a preemployment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- This position requires in-office attendance during the first six (6) months, and then will be eligible to telework up to two (2) days per week.
DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to ensure that people with disabilities are provided reasonable accommodations.
For information about the position, available accommodations, or the interview process contact Nicole Walters.
Supplemental Information
Join us as we transform how government delivers services! Together, we can build a legacy of commitment to diversity, equity, and inclusion that will benefit generations to come. Be part of this vital mission and make a real impact in your community.
- Select the apply button at the top of this job announcement.
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Attach a current:
- A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
- Resume
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
We value diverse perspectives and life experiences.
We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ , people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.
Veteran/Military Spouse Preference Notice
To take advantage of veteran/military spouse preference, please notify the Recruitment Team. Please include the title of this position in the subject line.
The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.
The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.
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