Contract Specialist 1 (CS1)

Description

Duties

Responsibilities:

• Acts as the point of contact for sales delivered by the districts by preparing and processing timber sale review documents and advertising materials. Reviews and analyzes contracts and other associated documents for completeness, adherence with Board of Natural Resources and Agency policy and procedures, ensures consistency with agency and region standards, and identifies contract terms and language suitable to comply with policies, procedures, and standards.
• Independently ensures accurate and complete timber sale finance account management by analyzing timber sale data for accuracy and completeness.
• Responsible for log and load accountability. This includes coordinating with external log scaling bureaus, scale facilities, timber sale purchasers, and region contract administrators.
• Facilitates all aspects of the contract process including creating documents, obtaining signatures, and contract modifications according to agency and state procedures.
• Acts as SharePoint Administrator and Timber Sales Record Officer. Maintains current and complete file records on agency’s SharePoint site. This position tracks and manages documents associated with record retention, public disclosure requests, and timber sale appeals.
• Coordinates with SE Region staff on subject matter related to 21Q. Prepares and processes documents relating to 21Q projects.

Qualifications

Required Qualifications:

• A Bachelor's degree involving major study in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field AND One year of experience in negotiating, administering, or terminating contracts, contract property management, contract cost or price analysis, contract compliance administration or natural resource business or public administration field involving contract management;
  OR An equivalent combination of education and/or experience.
• Experience with contracts terminology and development; contracts practices and procedures.
• Experience in the use of a computer, Microsoft Office, including Excel spreadsheets, and Adobe Products.
• Experience organizing, prioritizing, and working within tight schedules and timelines with attention to detail.
• Oral, written and interpersonal communication skills.
• Customer service skills.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• This position works out of the PC Region Office in Castle Rock, WA. The position works in a shared office (Product Sales Office) with their own designated working area.
• Occasional travel is necessary within and outside the region.

• Knowledge of State laws and regulations governing contracts and agreements.
• Knowledge of the Washington State RCWs and WACs.
• Ability to work creatively with others to effectively solve problems.
• Knowledge and proficiency with Department of Natural Resources programs, operations, and software including: NatureE, PreSales System, ATB, TSDC, and SharePoint.
• Competency in ArcGIS, including editing.
• Ability to multi-task in a fast-paced environment.
• General knowledge of timber sale layout and associated documents.
• Ability to work effectively within a team.

Supplemental Information

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.