Fiscal Analyst 2, Payroll (FA2)

Description

Duties

Responsibilities:

• Analyzing data and reports such as TARs, fire time records, labor system reports, leave and insurance reports and forms.
• Verifies and reconciles the semi-monthly payroll information for approximately 200 - 250 permanent and part-time employees.
• Financial review and reconciliation of division payroll registers and leave reports.
• Processes employees' insurance including medical, dental, life insurance, long-term disability enrollments, corrections and notifications for employees and families.
• Requires processing of regular and overtime pay adjustments requiring complex, detailed calculations and analysis of payroll records based on Collective Bargaining Agreements, the Revised Code of Washington, Washington Administrative Codes, ESD, HCA, DRS, IRS and OFM’s rules and regulations.
• Read & analyze a variety of handwritten and computer generated reports and forms and to evaluate the information.
• Research, review and ensure that all leave (and leave accruals) have been taken, paid and/or accrued correctly.
• Review retroactive adjustments for accuracy and enter adjustments into HRMS in compliance with Agency policy, federal and state laws.
• Interprets and resolves payroll and benefit related issues on a one-on-one basis with clients.
• Responsible for determination of dates of coverage, approvals and communications for documents.
• Compose letters and emails to employees for collections, insurances and other payroll matters.
• Set up new hires, process rehires, transfers, separations and all other actions within HRMS and PEBB Benefits 24/7.
• Review PEBB worksheets received for accuracy.
• Process, maintain and monitor benefits in compliance with HCA, OFM, CBA’s and Agency Policy.
• Update and maintain D20 distribution table
• Analyzes, researches and completes Employment Security requests for quarterly earnings reports and all other employer verification documents, including standby requests, benefit charging, fraud charges, appeal notices, etc.
• Requires ability to analyze and interpret forms, reports and other forms of written and oral communication.
• Interprets and resolves issues relating to unemployment compensation on a one-on-one basis with clients and ESD.
• Requires access to ESD electronic services and online forms to monitor and review activity.
• Monitor the Division Payroll email inbox daily.
• Answering and completing any and all requests possible.
• Distribute emails to appropriate payroll team members as needed.
• File reports in appropriate locations and forward to appropriate processor when applicable.
• Analyzes and completes verification documents
• Fields questions and employer requests from banks, credit unions, other financial institutions and other entities requesting verification of employees.
• Must have extensive knowledge of all pay, earnings and deductions statements.
• Must prioritize workload to meet critical and time sensitive deadlines driven by outside entities.

Qualifications

Required Qualifications:

• Successful completion of 15 college credit of accounting, auditing or budgeting (or completion of these courses within 12 months of hire).
• Two years of professional experience in business, accounting, auditing records management or relevant field;
  OR an equivalent combination of experience and/or education.
• Maintains high levels of accuracy with a heavy workload applying attention to detail in everyday tasks.
• Able to analyze and interpret forms, reports and other types of written and oral communication.
• Focused and able to prioritize work to meet inflexible deadlines while dealing with constant interruptions.
• Possess strong interpersonal relationship skills.
• Consistent ability to effectively and respectfully communicate with co-workers and diverse clientele.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• Office setting is in an open cubicle environment on the 3rd floor of the Natural Resource Building.
• Occasional travel to trainings and regional offices.

• Knowledge of state payroll systems, processes, procedures, policies and laws.
• Knowledge of accounting principles and payroll processing.
• Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
Knowledge of GAAP (Generally Accepted Accounting Principles), specifically accounts payable and expenditures.

Supplemental Information

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.