Fiscal Analyst 2, Payroll (FA2)

Work Hour flexibility may be available and considered
Relocation Compensation may be available and considered
Salary: $3,811.00 - $5,117.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 2/6/25. It is in your best interest to submit materials as soon as possible.

Want to join something GREAT and make a difference?
Are you interested in a career that allows you to grow within your work unit and help serve your coworkers with their Payroll and Benefits administration? The Washington Department of Natural Resources (DNR), Office of Finance, Budget and Economics is looking to fill two entry-level positions within their Payroll unit. In this role, you will be able to support the DNR in its mission, goals, and objectives by reviewing, preparing, and processing payroll financial data for the agency. Responding to all Employment Security documents, administering the division payroll email inbox, and completing all Verifications of Employment.Responsibilities:

• Analyzing data and reports such as TARs, fire time records, labor system reports, leave and insurance reports, and forms. 
• Verifies and reconciles the semi-monthly payroll information for approximately 200 - 250 permanent and part-time employees.  
• Financial review and reconciliation of division payroll registers and leave reports.  
• Processes employees' insurance including medical, dental, life insurance, long-term disability enrollments, corrections, and notifications for employees and families.  
• Requires processing of regular and overtime pay adjustments requiring complex, detailed calculations and analysis of payroll records based on Collective Bargaining Agreements, the Revised Code of Washington, Washington Administrative Codes, ESD, HCA, DRS, IRS, and OFM’s rules and regulations.  
• Read & analyze a variety of handwritten and computer-generated reports and forms and evaluate the information. 
• Research, review and ensure that all leave (and leave accruals) have been taken, paid, and/or accrued correctly.  
• Review retroactive adjustments for accuracy and enter adjustments into HRMS in compliance with Agency policy, and federal and state laws.  
• Interprets and resolves payroll and benefit-related issues on a one-on-one basis with clients.  
• Responsible for the determination of dates of coverage, approvals, and communications for documents.  
• Compose letters and emails to employees for collections, insurance, and other payroll matters.  
• Set up new hires, process rehires, transfers, separations and all other actions within HRMS and PEBB Benefits 24/7.  
• Review PEBB worksheets received for accuracy.  
• Process, maintain, and monitor benefits in compliance with HCA, OFM, CBA’s, and Agency Policy.
• Update and maintain the D20 distribution table
• Analyzes, researches and completes Employment Security requests for quarterly earnings reports and all other employer verification documents, including standby requests, benefit charging, fraud charges, appeal notices, etc.  
• Requires ability to analyze and interpret forms, reports, and other forms of written and oral communication.  
• Interprets and resolves issues relating to unemployment compensation on a one-on-one basis with clients and ESD. 
• Requires access to ESD electronic services and online forms to monitor and review activity.
• Monitor the Division Payroll email inbox daily.  
• Answering and completing all requests possible.  
• Distribute emails to appropriate payroll team members as needed.  
• File reports in appropriate locations and forward them to the appropriate processor when applicable.
• Analyzes and completes verification documents 
• Fields questions and employer requests from banks, credit unions, other financial institutions, and other entities requesting verification of employees.  
• Must have extensive knowledge of all pay, earnings, and deductions statements.  
• Must prioritize workload to meet critical and time-sensitive deadlines driven by outside entities.

Required Qualifications: 

• Successful completion of 15 college credits in accounting, auditing, or budgeting (or completion of these courses within 12 months of hire).
• Two years of professional experience in business, accounting, auditing records management, or relevant field; 
  OR an equivalent combination of experience and/or education.
• Maintains high levels of accuracy with a heavy workload applying attention to detail in everyday tasks.
• Able to analyze and interpret forms, reports, and other types of written and oral communication.
• Focused and able to prioritize work to meet inflexible deadlines while dealing with constant interruptions.
• Possess strong interpersonal relationship skills.
• Consistent ability to effectively and respectfully communicate with co-workers and diverse clientele.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• The office setting is in an open cubicle environment on the 3rd floor of the Natural Resource Building.
• Occasional travel to trainings and regional offices.

Desired Qualifications:

• Knowledge of state payroll systems, processes, procedures, policies, and laws.
• Knowledge of accounting principles and payroll processing.
• Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
• Knowledge of GAAP (Generally Accepted Accounting Principles), specifically accounts payable and expenditures.
  
  

Don’t let doubts stop you from applying for this position - If you have any questions about the required qualifications or how your experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply!Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions?  Please contact Alex Flores at alex.flores@dnr.wa.gov/360-764-0291 or Jessica Miles at jessica.miles@dnr.wa.gov/360-902-1233 or e-mail us at DNRrecruiting@dnr.wa.gov

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR). 
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion. 
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
 
DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.wa.gov.

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Salary : $45,732 - $61,404