What are the responsibilities and job description for the Fiscal Specialist 1 position at State of Washington Dept. of Transportation?
Description
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is seeking a detail oriented administrative professional to fill the Fiscal Specialist 1 vacancy located in Yakima, WA. In this role, you will perform time-sensitive financial management functions for the South Central Region (SCR) Area 2 maintenance departments. Duties include auditing, analysis, payroll administration, travel, accounting and recordkeeping. The Fiscal Specialist will also be responsible for assisting in the facilitation and coordination of all administrative duties and functions, help explaining and enforcing policies and procedures regarding purchasing, payroll, inventory, and personnel issues. Our top candidate will have exceptional customer service skills and knowledge of payroll functions.
What to Expect
Among the varied range of responsibilities held within this role, the Fiscal Specialist 1 will:
- Review employees work hours ensuring accurate reporting; advise staff of labor deadlines and requirements.
- Act as a liaison and coordinate with Headquarters Accounting & Financial Services for the creation of new vendors.
- Compile and compute payroll data from a variety of source documents.
- Ensure compliance with state requirements in payroll procedures computations and deductions; process and submit closing documents each pay period.
- Assist in training personnel in DOTtime.
- Orders all office supplies, and special requests according to purchasing rules and regulations; organize, maintain, and monitor usage of supplies.
- Collect required approvals and signatures on purchasing and receiving documents; determine correct purchasing authority and accounting codes.
- Back up and assist Fiscal Specialist Supervisor and Maintenance Superintendents with administrative duties such as scheduling meetings/interviews, assisting with employee reimbursements, making travel reservations, preparing travel expense vouchers, and assisting with onboarding.
Qualifications
To be considered for this opportunity, the following are required:
- High school diploma, GED certificate, or equivalent.
- Two (2) years of experience providing excellent customer service and skills to remain professional in all interactions.
- Two (2) years of general clerical, accounting, or fiscal experience.
- Effective verbal and written communication skills.
- Ability to keep sensitive information confidential.
- Ability to perform clerical office and accounting functions.
- Ability to work in an environment that fosters respect, professionalism, diversity, equity, and inclusion.
- Experience with office equipment including phones, copiers, and computers.
- Ability to become proficient in Microsoft Outlook, Excel, and Word.
- Ability to learn job-specific computer applications.
- A valid driver's license.
It is preferred that qualified candidates also have:
- Ability to make informed decisions and resolve complex problems.
- Ability to learn, comprehend, and practice accounting procedures, follow established guidelines, and provide quality customer service.
- Knowledge of WSDOT's purchasing and inventory systems, including P-card, PCMS, vouchering, and inventory.
- Knowledge of WSDOT's payroll management system with the ability to make accurate and timely corrections.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This position is not eligible for remote work.
- In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
- Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
- Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 25DOT-SCR-50023 in the subject line.
