Fiscal Analyst 4

Description

This recruitment is open until filled. First review of applications will be January 27th, 2025, please submit an application on or before January 26th, 2025. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time. We encourage all to apply as early as possible.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety, public health and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders. It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

The WSLCB Finance Division is announcing an exciting opportunity for a Fiscal Analyst 4 position in Olympia, WA. This position serves and complements the mission of the WSLCB by providing excellent customer service to our internal and external customers. This position complies with all laws and rules, federal policies and regulations, state policies and regulations governed by the Office of Financial Management (OFM), Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and WSLCB policies/procedures related to accounting. The successful candidate will have the ability to provide timely and accurate financial data ensuring efficiency and maximum benefit of state resources.

If you have an interest in a Fiscal Analyst position, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis - all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program - confidential program created to promote the health, safety, and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being, and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

Duties

Some of the duties you will perform are:

• Review and analyze financial transactions of the other fiscal analysts in the General Accounting Unit.
• Ensure financial transactions are properly coded to the accounting system, and that they are processed timely and accurately.
• Work with others in the General Accounting Unit, Budget, Payroll, and Tax and Fee Units to correct discrepancies,
• As needed, function as the backup to monitor the unbalanced in-process report daily for any outstanding items, researching outstanding items and notifying the originator of issues, requesting they make corrections, and providing guidance on how to process corrections when necessary.
• Provide training to the General Accounting Unit in specific areas when necessary, such as the use of financial systems, transaction coding, etc.
• Monitor and make pay flag corrections monthly, if necessary, to ensure maximum participation in the WA State Office of Minority & Women's Business Enterprises (OMWBE) program.
• Review unit batches, journal vouchers, and corrections daily for accuracy and release when properly completed.
• Work with budget and finance staff to ensure all corrections are processed as needed within the time frame set by General Accounting Supervisor or General Accounting Manager.
• Use problem-solving skills to find and correct accounting errors and improve and streamline processes.
• Responsible for the management and oversight of the credit card program within LCB. Responsibilities include but are not limited to the issuance and cancellation of cards; the monitoring of approving officials and cardholders; and the enforcement of agency policy, procedures, and internal controls related to agency credit cards.
• Ensure agency employees are listed on the delegation of authority and a user agreement has been signed by cardholders before they are issued a credit card.
• Educate and provide training to cardholders on policies and procedures, the proper use of credit cards, and the documentation requirements.
• Review monthly allocation, monthly credit card statements, and backup documentation from GA Fiscal Analyst 3's for completeness.
• Ensure that the information on the Finance SharePoint site is kept up to date related to purchase and travel cards.
• As needed, function as the backup to process petty cash replenishments, reconcile monthly petty cash accounts, monthly general ledger reconciliations, monthly CAMS/AFERS reconciliation, monthly sales and use tax, annual 1099-Misc reporting, and annual Dept. of Revenue unclaimed property reporting.
• As needed, function as the backup to generate, analyze, and review budget status reports, and assist with fiscal notes.
• As needed, function as backup to oversee daily mailroom activities.
• Other duties as assigned.

Qualifications

Required Qualifications:

• 
  A high school diploma or GED and 18 quarter or 12 semester hours in accounting, auditing, or budgeting and seven years of relevant professional experience in financial, fiscal, accounting, auditing, payroll, etc.

• 
  An associate's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and five years of relevant professional experience in financial, fiscal, accounting, auditing, payroll, etc.

• 
  A bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and three years of relevant professional experience in financial, fiscal, accounting, auditing, payroll, etc. Professional experience may substitute for education but not for credit hours.

• 
  The following certifications may substitute for one year of experience: Certified Public Accountant, Certified Government Financial Manager, Certified Management Accountant.

• 
  A Master’s degree in a financial-related field will count as two years of professional experience.

• Knowledge and understanding of Generally Accepted Accounting Principles (GAAP), government accounting and internal control processes
• Knowledge and understanding of the State Administrative and Accounting Manual (SAAM)
• Knowledge of Revised Code of Washington (RCW)
• Knowledge of Washington Administrative Codes (WAC)
• Proficient in statewide accounting systems and processes: Agency Financial Reporting System (AFRS), Capital Asset Management System (CAMS), Enterprise Reporting, Financial Toolbox and Web Intelligence
• Knowledge of AFRS coding structures and the utilization of AFRS transaction codes
• Proficient in Microsoft Office programs: Word, Excel, Outlook, Power Point - intermediate level
• General ledger accounts reconciliation experience.
• Knowledge of LCB systems, such as the AS400.

Supplemental Information

• Completed online application.
• Current Resume.
• Letter of Interest describing how you meet the specific qualifications for the position.
• Three professional references to include a current or recent supervisor with email addresses and phone numbers.
• Attach your unofficial transcripts showing you have taken 18 quarter or 12 semester hours in accounting. (If you do not attach your transcripts and you are offered an interview, you will need to send them to us prior to interviewing).