What are the responsibilities and job description for the Administrative Assistant 3 - Office of Native Education position at State of Washington Office of Superintendent of...?
Description
GENERAL SERVICE
JOB ANNOUNCEMENT
Administrative Assistant 3 – Office of Native Education
$41,724 - $55,584 annually
Closes March 25,2025
The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill Administrative Assistant 3 – Office of Native Education. This full-time position is based in Olympia, Washington. This position may be eligible for partial telework up to two (2) days per week after the initial onboarding period which is dependent on the successful candidate. Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the OSPI website to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:
- We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
- We have a tuition assistance policy and support employees seeking tuition waiver through participating higher education organizations.
- We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
- We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.
Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
- Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ , and highly mobile student populations.
- Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.
Position Overview
This position will provide essential administrative support to the Office of Native Education (ONE). Administrative duties may include providing support for specific teams or agencywide as needed.
The objective of this position is to provide essential administrative support to ensure smooth and efficient operations. This role involves independently performing comprehensive and complex administrative duties, such as planning, organizing, and prioritizing work to meet internal and external deadlines. Responsibilities typically include, but are not limited to, calendar management, editing and formatting complex word documents, coordinating meeting logistics, travel arrangements and support, purchasing, compiling reports and data, coordinating office operations, and providing additional support as needed for budget, contracts, website updates, and ADA compliance.
This position requires in-state travel - some overnight - for trainings and work group meetings.
Key Responsibilities
Provide administrative support to the ONE Assistant Director, Tribal Consultation Program, and Native Literacy Program, with some support to other ONE division programs.
Duties include: Meeting and event coordination, including facility rental and catering agreements, virtual and onsite technical support, participant registration and travel accommodations; committee and staff travel management and reimbursement processing; word processing and spreadsheet creation; calendar maintenance and scheduling; recording and transcription of meeting minutes; survey creation, data collection, and maintenance; clock hour registration and maintenance; correspondence and customer support to internal and external partners; creation of bulletins, newsletters, and other communications; certification and renewal process monitoring; ADA compliance and remediation; file maintenance and records retention; purchase and invoice payment processing; contracts and grants support; monitoring and tracking of program budgets and spending plans; division recruitment support; support of program/division/agency projects as needed; provide front desk coverage as needed.
Required Qualifications:
Associates degree AND two (2) years of progressively responsible experience in in utilizing organizational skills in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills or work experience OR
Bachelor’s degree AND one (1) year of experience in utilizing organizational skills in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills or work experience.
This position may be eligible for partial telework up to two (2) days per week after the initial onboarding period which is dependent on the successful candidate.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Desired Qualifications:
- Knowledge of basic administrative procedures, office practices, and correspondence preparation.
- Ability to work independently; read, understand, and interpret general office policies and procedures; work effectively with others; communicate effectively, both in writing and verbally.
- Demonstrated organization skills and attention to detail; ability to maintain accurate files, logs, and reports; experience with state records retention.
- Excellent time management skills and ability to organize and prioritize tasks to meet internal and external deadlines.
- Provide high standard of professionalism and customer service to internal and external clients.
- Ability to create, draft, proofread, and edit documents accurately and under time constraints while meeting deadlines.
- Highly proficient in MS Office suite (Excel, Word, PowerPoint, Outlook).
- Knowledge of and commitment to antiracist and trauma-informed practices.
- Knowledge of agency (OSPI) contracts process.
- Familiarity with the Washington State Local Education Agencies (LEAs).
- Familiarity with the Washington ELA Standards, Benchmarks, & Indicators.
- Familiarity with online collaboration tools such as SharePoint, Zoom, Microsoft Teams, etc.
- Experience with or ability to learn new programs/software (e.g., GovDelivery, PdEnroller, Alchemer, EGMS)
- Understanding of state compliance regulations as related to purchasing, travel, contracts, and records retention.
- Experience coordinating trainings both in-person and virtual.
Compensation
The annual compensation for the position is $41,724 - $55,584 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systems for retirement plan information. This is a general service position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word and PDF format only:
- A letter of interest specifically addressing the qualifications listed in this announcement;
- A current résumé, and;
- A list of three or more professional references.
Please address any questions to:
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
600 Washington Street Southeast
Olympia, Washington 98504-7200
360-725-6278: sal.salazar@k12.wa.us
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail hroffice@k12.wa.us.
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at this location.
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”
Salary : $41,724 - $55,584
