Assistant Contracts Administrator (Internal Only)

*OIC Internal Only*

This recruitment will remain open until March 13, 2025. It is in the applicant’s best interest to submit materials as soon as possible.

Make a Difference: Protect Consumers & Join Our Dynamic Team!

The Office of the Insurance Commissioner (OIC) seeks a motivated and qualified individual for the Assistant Contracts Administrator (Contract Specialist 3) position. This role is within the Operations Division and is based out of our Tumwater Office.

WHY OIC?

• Meaningful work: Ensure a healthy insurance market & protect Washington consumers.
• Impactful career: Make a daily difference in the lives of countless Washingtonians.
• Small agency, big opportunities: Gain a holistic understanding of our mission and build strong relationships with colleagues.
• Flexible work options: Hybrid work opportunities.

About the Position

This recruitment may be used to establish a qualified pool of candidates for Contract Specialist 3 vacancies in the next sixty days.

The Assistant Contracts Administrator (Contracts Specialist 3) position offers a unique opportunity to work in a dynamic and impactful environment, managing the development, negotiation, and execution of complex contracts in accordance with state laws, regulations, and policies. As a key member of our team, you will be responsible for reviewing and interpreting contract terms, ensuring compliance, and providing guidance on procurement strategies. You will also be tasked with addressing any contractual issues that arise, ensuring that state resources are used efficiently and effectively.

The ideal candidate will have extensive experience in contract administration, procurement, and risk management, with a solid understanding of state government processes. Strong communication, negotiation, and problem-solving skills are essential to this role, as you will be collaborating with internal departments, external vendors, and legal teams. If you have a passion for public service, a commitment to compliance, and the ability to navigate complex contractual landscapes, we encourage you to apply for this exciting and rewarding position with The OIC.

This is a Washington General Service position. The monthly salary range for this position is $66,012 - $88,800.

Benefits & Perks

• Comprehensive benefits package: Health, dental, vision, retirement, paid leave (vacation, sick, etc.) and much more!
• Supportive work environment: We value diversity, professional growth, and collaborative atmosphere.
• Wellness programs: Invest in your well-being with on-site resources and initiatives.
• Work-life balance: Flexible schedules with telework opportunities.
• Public service fulfillment: Contribute to a cause that matters and feel the satisfaction of serving the public good.
• Training & Development: Continuously learn and grow with tuition reimbursement. Public Service Loan Forgiveness, and other programs.
• Free parking (Tumwater) & Public transportation pass (Thurston County): Save on commuting costs.
• And more! Explore our website for additional benefits: https://www.insurance.wa.gov

Duties: The duties of the position include, but are not limited to: 

• Administer complex contracts, interagency agreements, data sharing agreements, leases, and memorandums for agreement/understanding
• Ensures state (DES/OFM) and agency regulations and guidelines for contracting and procurement are followed, working with the Attorney General’s Office as needed
• Completes annual contracting and IT contracting reports as required by DES
• Assists with the DES procurement risk assessment
• Establishes policies and procedures to ensure compliance with contracts, including training other employees on proper contract administration items
• Prepare tax and regulatory surcharge billings, analyze insurance premium tax forms and provide assistance to insurance companies
• As backup for the payroll desk, input payroll and insurance data, and
• As backup for purchasing, prepare purchasing documents for approval
• Updates and maintains agency leases in Debt book and completes annual reporting in compliance with OFM guidelines.

To read more about this position and view all duties, click here to request a position description.

Required Qualifications:

• High school diploma or GED equivalent   
• Four (4) years of full-time* (40 hours per week or equivalent) progressively responsible fiscal-related experience within a finance, accounting or payroll office 
• Three (3) years of full-time experience (at the journey level or above) in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration
• Demonstrated experience building rapport and effectively communicating with stakeholders during the contract process
• Intermediate Microsoft Word skills; Insert graphic objects and visual effects to a document; add tables to a document; add watermarks, borders, headers and footers; use the word look up (thesaurus, dictionary); customize tables and charts; modify pictures in document; create customized graphic elements; use templates
• Intermediate Microsoft Excel skills; able to use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot Charts; insert and modify graphic objects in a worksheet
• Basic Microsoft Outlook skills; able to compose email messages; send and respond to messages; organize email to folders; create contact information; schedules appointments and meetings

*Bachelor’s degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation or a foreign equivalent will substitute for up to 4 years of professional work experience.

Preferred/Desired Qualifications:

• Ability to use a 10-key calculator
• One year of AFRS experience
• Demonstrated knowledge of Washington State regulations, policies and procedures related to contract administration, including preparation, terminology, development, and negotiation
• Six months of HRMS experience
• Certified Professional Contract Manager (CPCM) certificate or Certified Contract Management Associate (CCMA) certificate
• Master’s degree

Supplemental Information:

• This position is represented by the Washington Federation of State Employees (WFSE).
• State law (RCW 48.02.090[5]) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law.
• If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this.  University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
• If a degree was awarded outside the United States, candidates must provide a credential evaluation report.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• If claiming veteran status, please send your DD 214 to recruitment@oic.wa.gov with CS3 - 01786 in the subject line. Please do not attach the DD 214 to your application materials.  Please black out personally identifiable data such as social security numbers. 
• At the OIC, honoring diversity, equity, and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe, and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures, and attributes, can OIC employees and volunteers achieve their fullest potential and best advance the goals and mission of the agency.
• The Office of Insurance Commissioner is an equal opportunity employer, does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at Recruitment@oic.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.  
• If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at (855) 524-5627.
• For general questions regarding applying for jobs, contact the recruiter or Recruitment@oic.wa.gov. 

How to Apply: 

1. Create an online account: Go to the job posting and click the big green “Apply” button. You’ll need to set up an account if you haven’t already.
2. Complete your application: Be sure to answer all the questions fully and honestly. Avoid vague answers like “see resume.” This may result in disqualification.

1. Attach your resume. Applications that do not include a resume are incomplete will be automatically disqualified.

1. Provide references: List three people who have supervised your work and can vouch for your skills. If you don’t have enough, you can include people like teachers, college professors, or other professional colleagues.

Your application will be evaluated based on how closely your qualifications and experience meet the required and/or preferred qualifications of the position.  Applications missing the requested information or containing incomplete responses may be disqualified and removed from further consideration. 

General suggestions for creating a good application:

• Read the job posting very carefully. Find out as much as you can about the position.
• Make sure you are very diligent in following all the application instructions.  Include all requested documentation. 
• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications. 

• Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'. 

• Specifically include all your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills. 
• Make sure your application reflects your best writing.

Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).

Contact us: For inquiries about this position, please contact us at recruitment@oic.wa.gov. 

Salary : $5,501 - $7,400