Benefits, Records Mgmt. & Payroll Specialist, Fiscal Analyst 4 (FA4)

Work Hours and Partial Telework flexibility may be available and considered 
Relocation Compensation may be available and considered
Salary: $4,865.00 - $6,539.00 Monthly

Want to join something GREAT and make a difference?
Do you enjoy working with a variety of people and are passionate about being a subject matter expert in employee benefits? If you love helping others, appreciate a fast-paced and cyclical work environment, enjoy providing one-on-one assistance to the agency, and have good problem-solving skills with the ability to work as a part of a small team? Then this is the job for you.

Within the Department of Natural Resources (DNR), the Office of Finance, Budget, and Economics is looking for a Fiscal Analyst 4 to join their Payroll Team as their Benefits and Records Management Specialist.  In this role, you will be able to support the DNR in its mission, goals, and objectives by reviewing and establishing eligibility for benefits, preparing and processing payroll financial data for the agency, and providing excellent customer service. This position handles all aspects of payroll records transactions between DNR and other state agencies. You will act as the agency expert in benefits regarding rules and guidelines. You will be responsible for providing effective, efficient, and accurate accounting and technical reporting expertise and responsive customer service which result in accountability, OFBE credibility, and informed agency staff and customers.Responsibilities:

• Serves as the specialist in handling complex benefit eligibility worksheets, payroll transactions, and records. 
• Manages, coordinates, and reconciles all aspects of health benefits, dental benefits, life insurance, and long-term disability for all agency employees. 
• Prepares PEBB worksheets for all division employees’ benefits eligibility. Assists staff in interpreting, and applying payroll and benefits laws, rules, regulations, bargaining unit contracts, policies, and procedures. 
• Enters and analyzes employee master data entered by HR or Payroll staff and how it affects entries to the general ledgers. 
• Interprets, evaluates, and resolves problems on all aspects of employee health benefits, dental benefits, life insurance, long-term disability, sign-up, changes, inquiries, terminations, and the annual open enrollment process following all state laws, CBAs, WACs, HCA regulations in the area of benefits administration and agency policies & procedures. 
• Acts as employees’ primary point of contact regarding insurance policies, inquiries, enrollments, and changes. 
• Identifies, communicates, and maintains off-season benefits for eligible seasonal employees. 
• Serves as the main point of contact for Health Care Authority, Standard Insurance, and Navia Benefit Solutions. 
• Reconciles detailed employee and employer data against reports provided by HCA; researching discrepancies and making necessary reconciling adjustments. 
• Maintains in-depth knowledge and expertise in employee benefits. 
• Notifies employees of options for insurance, processes changes with insurance companies, and verifies coverage and billings. 
• Provides detailed information and training in oral or written form on benefit-related issues. 
• Assists employees in appropriately completing required insurance forms and enrollment in the new Benefits 24/7 system. 
• Creates and maintains tracking spreadsheet to assist division employees in meeting enrollment deadlines and in the reconciliation of the payroll revolving account monthly insurance benefits for DNR. 
• Audits and reviews peer and staff-level transactions for accuracy. 
• Generates and distributes the payroll EOS & related reports. 
• Prepares payment and journal vouchers as needed. 
• Provides support and assistance to team members, as needed.
• Advises Supervisor, Payroll Manager, or Financial Manager of training or performance needs of team members or region payroll staff. 
• Analyze data and reports such as TARs, fire time records, labor system reports, leave and insurance reports, and forms. 
• Assists the FA5 with processing Wildfire Division payroll, including on and offboarding seasonal staff and managing off-season benefits of approximately 100-200 permanent and seasonal employees.
• Verifies and reconciles the semi-monthly payroll information for approximately 100-200 permanent and part-time employees. 
• Conducts financial review and reconciliation of division payroll registers and leave reports. 
• Processes employees’ insurance including medical, dental, life insurance, long-term disability enrollments, corrections, and notifications for employees and families. 
• Processes regular and overtime pay adjustments requiring complex, detailed calculations and analysis of payroll records based on Collective Bargaining Agreements, the Revised Code of Washington, Washington Administrative Codes, ESD, HCA, DRS, IRS, and OFM’s rules and regulations. 
• Possesses the ability to read & analyze a variety of handwritten and computer-generated reports and forms and to evaluate the information. 
• Review and ensure that all leave (and leave accruals) have been taken, paid, and/or accrued correctly. 
• Reviews retroactive adjustments for accuracy and enters adjustments into HRMS in compliance with agency policy, and federal and state laws. 
• Interprets and resolves issues on a one-on-one basis with clients. 
• Responsible for the determination of dates of coverage, approvals, and communications for documents. 
• Composes letters and emails to employees for collections, insurance, and other payroll matters. 
• Sets up new hires, processes rehires, transfers, separations, and all other actions within HRMS and PAY1. 
• Coordinates and supervises duties of one Fiscal Analyst 2 in the payroll unit to include the following; 
  • Payroll processing, to assist with wildfire processing during fire season. 
  • Timely completion of agency verifications of employment, 
  • The handling of all ESD correspondence, 
  • The monitoring of the payroll email inbox to ensure deadlines are met and customer requests are completed. 
  • Provide training on processes and procedures. 
  • Delegates and prioritizes assigned work while providing instructions on work completion. 
  • Responsible for double-checking work to avoid mistakes and offer learning opportunities.
  • Processes and requests all payroll records transmittals and files for all division employees. 
  • Utilize reports from HRMS and information from other team members to track the movement of transmittals and files as necessary. 
  • Responsible for running and distributing reports to manage the annual archiving of all agency payroll files. 
  • Responsible for administering the records retention and destruction of all agency payroll records. 
  • Includes extensive knowledge of WACs, RCWs, and other state and federal requirements as needed for records management. 

Required Qualifications: 

• Successful completion of 15 college credits of accounting, auditing, or budgeting (or completion of these courses within 12 months of hire).
• Three years of professional experience in business, accounting, auditing records management, or relevant field;
  OR an equivalent combination of experience and/or education.
• Advanced knowledge in Microsoft Office Excel & Word and experience using computer systems.
• Possess a detailed understanding of and experience with GAAP (Generally Accepted Accounting Principles).
• Possess the ability to stay focused and prioritize workloads to meet hard deadlines while dealing with constant interruptions.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• Office setting or telework may be available upon supervisory approval.
• Occasion travel to trainings and regional offices.
  
  

Desired Qualifications:

• Experience In HRMS and AFRS.
• Possess a detailed understanding of and experience with the following:
  • Washington State Agency payroll, benefits and leave policies and procedures.
  • State policies and laws [i.e., State Administrative and Accounting Manual (SAAM), Revised Code of Washington (RCW), and the Washington Administrative Code (WAC)].
  • Washington State Agency’s SAP HRMS responsible for performing the following tasks: processing payroll, benefits, leave transactions in MyPortal, and adjusting leave accruals.
• Be proactive and self-motivated while prioritizing competing work demands.
• Maintain confidentiality of sensitive data.
• Communicate clearly and concisely, both verbally and in writing. Present complex or technical information and ideas effectively in formal and informal situations.
  
  

Don’t let doubts stop you from applying for this position - If you have any questions about the required qualifications or how your experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply!Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Attach a copy of your college degree certificate or an unofficial copy of your transcripts. If you have questions regarding attaching this document please contact dnrrecruiting@dnr.wa.gov. If you do not attach your college degree certificate or an unofficial copy of your transcript your application will not move forward in the application process. 
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions?  Please contact Kacie Peters at Kacie.Peters@dnr.wa.gov / (360) 688-3336 or e-mail us at DNRrecruiting@dnr.wa.gov.

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR). 
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion. 
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
 
DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.wa.gov.

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Salary : $58,380 - $78,468