What are the responsibilities and job description for the Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General position at State of Washington?

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

Position and Salary

The Attorney General’s Office is recruiting for a permanent full time Contracts Specialist 1 position in the Financial Services Division . These positions are located in Tumwater , Washington, and are not union-represented.

Contracts Specialist 1 Salary Range 47 : $49,116 - $66,012

The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply based on position requirements :

Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

Excellent benefits

Washington State offers one of the most competitive benefits packages in the nation, including Medical / Dental / Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer :

Flexible schedules and part-time / hybrid telework options;

A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources;

Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ , Veterans and more.

Division Information

The Financial Services Division (FIS) provides accountability for the AGO’s financial, budgetary and accounting practices. The division ensures financial records are complete, accurate and accessible to oversight agencies for state and federal compliance. FIS is responsible for agency budget development and monitoring, accounting, payroll, contracts, grants, and purchasing functions. FIS contains three main units : Accounting; Contracts and Grants; Budget.

The Accounting Services Unit is responsible for all accounting, purchasing, payroll, travel, legal services billing and timekeeping functions. Related responsibilities include : depositing and distributing divisional settlements and recoveries; purchasing goods and equipment for the Office; paying Office invoices; processing payroll; reconciling timekeeping and producing the monthly legal services bill; negotiating our federal indirect rate; preparing the agency statewide cost allocation plan; and preparing the comprehensive annual financial report.

The Contracts and Grants Unit is responsible for the centralized management and oversight of all AGO procurements, contracts, and grants. This includes a variety of activities such as posting all competitive solicitations, managing the entire lifecycle of a contract (creation, execution, renewal and closeout); negotiating contractual terms and conditions; ensuring compliance of all grants and contracts; applying for new grant opportunities; monitoring grantees; reporting; training to AGO staff and grantees; and creating policies, procedures and forms. This unit is also responsible for the AGO’s Special Assistant Attorney General program : contracts with outside law firms to assist client agencies when there is a need for specialized expertise or when a conflict arises.

The Budget Unit is responsible for all agency budget functions which includes requesting funding from the Governor’s Office of Financial Management and the Legislature; setting the billing rates for the Office; monitoring expenditures, monitoring fund cash balances; forecasting fund balances and revenue; projecting Office and Division expenditures and staffing usage and needs; reviewing legislative bills and assessing and articulating the impacts to the Office.

What does a Contracts Specialist 1 do?

This position reports to the AGO Assistant Contracts Administrator and works as a part of a team that is responsible for contract monitoring, reporting and administration for the entire AGO. The AGO utilizes a variety of contracts, with the largest category of contracts being litigation related contracts – expert witnesses, litigation consultants, court reporters, and special assistant attorney general contracts. The AGO also executes contracts from DES’s statewide contracts, as well as interagency agreements, professional services contracts, agreements related to federal and state grants, and a variety of external contracts for other goods and services. While it varies, the AGO has approximately 2,500 to 3000 active contracts. As a result, we have a great team of subject matter experts in the Contracts Unit to assist with the various types of AGO contracts.

Duties may include, but are not limited to :

Following state and agency regulations and guidelines, DES procurement policies, Washington State Procurement Law RCW 39.26 and other applicable laws and policies;

Developing, negotiating, and administering contracts with other state and federal agencies and private vendors for goods and services;

Guiding staff on use of DES Statewide Contracts and serving as a resource for all contract related needs or functions;

Assisting with the monitoring and maintenance of the contracts email box;

Reviewing draft contracts to ensure compliance with laws, policy, and standard business practices;

Obtaining signatures of parties to agreements or signatures of authorized agents;

Developing and maintaining a list of authorized contract signatories;

Coordinating terminations of agreements and contracts;

Reviewing, inputting and monitoring a high volume of case related contracts to determine compliance with state and federal laws, regulations, policies and standard business practices;

Using critical thinking and good judgment to form conclusions and make decisions regarding contracts, including requests to modify standard contract language;

Tracking contracts in a central location and input contract data into the State's Enterprise Contracts management System;

Assigning and tracking procurement and contracts management training;

Producing reports as requested;

Serving as point of contact for contracts, amendments, terminations, and closeouts and completing these activities in a timely, professional, and accurate manner in accordance with established procedures and policies;

Responding to, researching, resolving and providing consultation regarding contract issues or concerns, or interpretation of regulations, policies or procedures;

Advising departmental divisions and staff members on procedures involved in contracting for goods or services.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Qualifications

A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field.

One year of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses or contract compliance administration.

A Master's degree in one of the above academic disciplines may be substituted for one (1) year of experience.

A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for two (2) years of experience and the education.

Additional qualifying experience may be substituted, year for year, for the education.

APPLICATION INSTRUCTIONS :

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position :

A letter of interest, describing your specific qualifications for the position;

A current resume detailing experience and education.

READ THE FOLLOWING INFORMATION COMPLETELY :

Carefully review your application for accuracy, spelling and grammar before submitting.

You may not reapply to this posting for 30 days.

The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.

A resume will not substitute for completing the “work experience” section of the application.

All information may be verified and documentation may be required.

Equal Employment Opportunity and Accommodations Requests

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation / gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.

J-18808-Ljbffr

Salary : $49,116 - $66,012

Apply for this job

Receive alerts for other Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General job openings

Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General

What are the responsibilities and job description for the Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General position at State of Washington?

What is the career path for a Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General?

Job openings at State of Washington

Not the job you're looking for? Here are some other Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General jobs in the Washington, DC area that may be a better fit.

We don't have any other Contracts Specialist 1, Financial Services Division, WA State Office of the Attorney General jobs in the Washington, DC area right now.

AI Assistant is available now!