What are the responsibilities and job description for the Director of Administrative Services (WMS3) position at State of Washington?

Salary : $100,000.00 - $142,512.00 Annually

Location : Thurston County - Lacey, WA

Job Type : Full Time - Permanent

Remote Employment : Flexible / Hybrid

Job Number : 2025-EFSEC-001

Department : Energy Facility Site Evaluation Council

Opening Date : 03 / 05 / 2025

Closing Date : Continuous

Description

The hiring manager reserves the right to make a decision at any time. Application review will begin immediately. It will be in your best interest to apply as soon as possible.

Schedule : This position is currently hybrid with remote and in-office options. There may be occasional and irregular, required in-office time as needed and the schedule may fluctuate. (This may move to more in-office time in the future).

The Energy Facility Site Evaluation Council (EFSEC) provides environmental and safety oversight of approved facilities. EFSEC provides one- stop permitting for large energy projects in Washington, including nuclear facilities, thermal energy generation, fossil fuel, wind, and solar power plants, green hydrogen, biofuel refineries, oil refineries, natural gas storage fields, clean energy product manufacturing facilities, storage facilities, and qualifying transmission lines.

What you will be doing : In this position, you will maintain a high degree of influence with the EFSEC Chair, Council, and agency Director concerning agency administrative needs, and will act as the equivalent of an agency Deputy Director. You will have the authority to approve / disapprove / modify expenditures, policy, rules, forms, records requests, contracts, and other activities as needed.

You will administer all aspects of agency administrative functions. This includes, but not limited to, agency projects management, media and communications, legislation, policy and rules, forms and records, and contracts. Additionally, this section serves as main point contact for DES Small Agency Services for contracted services for contracts, budget, accounting, payroll, human resources, and technology through WaTech.

Who we are :

EFSEC was created in 1970 to provide "one stop" siting and permitting for large energy projects. By establishing the Council, the state legislature centralized the evaluation and oversight of large energy facilities within one state agency. The legislature cited the necessity of balancing the need for new energy facilities with the broad interests of the public. As part of the balancing process, the Council must take into account protection of environmental quality, the safety of energy facilities, and concern for energy availability.

The Council's responsibilities are listed in the Revised Code of Washington (RCW) 80.50 . These responsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields. Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt-in to the EFSEC review and certification process as with certain electrical transmission lines. EFSEC's authority does not extend to hydropower plants or thermal electric plants that are less than 350 megawatts.

Duties

Some of what you'll be doing includes :

Administers all agency administrative functions and serves as DES and WaTech main point contact for contracted agency services
Supervises all administration division staff, conducts Performance and Development Plan (PDP) reviews for staff performance, training and development
Serves as the agency expert in administrative needs and testifies before the Legislature, Administrative Hearings, EFSEC Council and public hearings as needed
Ensures staff perform duties as assigned within the areas of project management, contracts, billing, legislation, policy, rules, media, forms and records, and records / data requests
Maintains delegated signature authority for the Director on all administrative matters for the agency, including but not limited to contracts, purchases, budgeting, expenditures, RFPs, payroll, and accounting
Oversees all administrative functions to include contracts, leases, purchase of services, policy, legislation, budget, payroll, accounting activities, records and public disclosure

Qualifications

Required Education, Experience, and Competencies.

Conflict of Interest : RCW 42.52 limits EFSEC's ability to employ any person who owns stock in any company the Council regulates or is otherwise financially interested in such company.

No degree and (9) years experience managing or administering state-wide programs related to administrative oversight of a large division or agency, including budget, contracts, HR, PRRs, facilities, payroll, and accounting functions.

Seven (7) years of experience as a 2nd level supervisor or above.

NOTE :

Qualifying experience may substitute for education

Formal experience and supervisory experience may run concurrently

Bachelor's degree in business administration, public administration or a closely related field

Seven (7) years of experience conducting or administrating budgets, service or purchase contracts, HR, etc.

Five (5) years as a 2nd level supervisor.

Master's degree in Business Administration, Public Administration or a closely related field

Five (5) years experience conducting or administrating budgets, contracts, HR, etc.

Three (3) years as a 2nd level supervisor or above.

Preferred / Desired Education, Experience, and Competencies.

10 years of experience managing or administering state-wide programs related to administrative oversight of a large division or agency, including budget, contracts, HR, PRRs, facilities, payroll, and accounting functions.

5 years of experience as a 3rd level supervisor or above.

Knowledge of Washington energy facility siting laws and regulations, state and federal state environmental regulations (air emissions, water use and water discharge, wetlands, fish & wildlife), State Environmental Policy Act laws and procedures, Administrative Procedure Act (adjudicative proceedings, rulemaking), state budgeting procedures, legislative procedures and processes.

Agency Specific Competencies :

Customer Focus - Responsive to both internal and external customers. Works with customer to identify needs; assumes responsibility for own role in meeting those needs. Ensures commitments to customers are met. Receptive to customer feedback.

Results Focus - Accepts personal accountability for individual results or share of team results. Manages workload and interpersonal relationships to achieve results : prioritizes tasks appropriately, overcomes obstacles, works with others as necessary, and meets deadlines and quality standards.

Communication Skills - Demonstrates communication skills (reading comprehension, writing, listening, speaking) appropriate to the position. Shows respect and courtesy in interpersonal communications.

Adaptability / Flexibility - Open to new ideas. Responds constructively to change and stressful situations. In consultation with supervisor, adjusts plans to meet changing needs.

Self-Development - Demonstrates proactive learning. Keeps knowledge and skills up to date. Solicits and accepts constructive feedback. Seeks developmental assignments to improve skills. Turns challenges into learning opportunities.

Supervisory (additional competencies for supervisors and managers)

Leadership - Develops teamwork through leadership defines team standards, responsibilities, processes, and goals. Promotes a cooperative and respectful work environment. Works for consensus. Anticipates and resolves conflicts. Identifies opportunities in adverse situations. Leverages team diversity to improve team effectiveness; promotes unique team talents. Appropriately and timely shares information, internally and externally. Models desired behavior.

People Development - Provides ongoing performance feedback and encouragement, documents through timely and meaningful PDPs. Assumes coaching and mentoring roles, as appropriate. Provides developmental opportunities. Delegates assignments to improve skills. Recognizes results.

Planning - Develops realistic plans, aligned with agency goals; sets specific goals for area(s) of responsibility. Creates contingency plans. Coordinates plans with others. Plans for and maximizes resources. Understands assigned program area and addresses relevant trends in planning.

Strategic Thinking - Communicates a long-term vision. Balances short- and long-term goals. Keeps own and team's work aligned with overall goals. Appropriate to managerial level : (1) Addresses staffing, infrastructure, organization design, culture, and risk management issues in strategic plans. (2) Demonstrates creativity and innovation in developing or adapting strategic plans. (3) Shows an awareness of the external environment and trends that contributes to ability to work effectively.

Position Specific Competencies :

Must have strong communications skills to convey complex environmental and siting procedural issues to state and local agencies, the public, and press. Able to work cooperatively in very contentious and adversarial settings. Capable of explaining and interpreting laws and rules to attorneys as well as the lay public.

Provide leadership and vision in development of policies and procedures for EFSEC activities and processes. Ability to build and maintain strong and effective working relationships with EFSEC Chair; state and local members; staff; interested organizations; federal state, and local agencies; contractors; and the public.

Supplemental Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position :

A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;

A current resume , detailing experience, and education;

A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE : By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the "duties summary" section or supplemental questions of the application. Please do not "refer to resume" for detail, or your application may be disqualified.

Conditions of Employment :

Background Check Notice : Prior to any new appointment into the Energy Facility Site Evaluation Council, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All :

The Energy Facility Site Evaluation Council celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information :

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits :

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note : If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note : Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and / or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note : Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

Are you willing to undergo a background check as a condition of employment?

What is your level of education?

Some or no college

1 year of college (30 semester or 45 quarter credits)

Associate's degree OR 2 years of college (60 semester or 90 quarter credits)

3 years of college (90 semester or 135 quarter credits)

Bachelor's degree in business administration, public administration or a closely related field

Bachelor's degree in an unrelated field

Master's degree (or higher) in business administration, public administration or a closely related field

Master's degree (or higher) in an unrelated field

How many months of experience do you have conducting or administrating budgets, service or purchase contracts, HR, etc.?

Experience may run concurrently

0-11 months

12-23 months

24-35 months

36-47 months

48-59 months

60-71 months

72-83 months

84-95 months

96-107 months

108-119 months

120-131 months

132 months or more

Briefly describe your experience administering budgets. State what you did, how long performed, and what job(s) this will be found on your application.

If this doesn't apply to you, indicate "n / a" in this space.

Briefly describe your experience conducting or administering contracts. State what you did, how long performed, and what job(s) this will be found on your application.

If this doesn't apply to you, indicate "n / a" in this space.

Briefly describe your experience with Human Resource duties. State what you did, how long performed, and what job(s) this will be found on your application.

If this doesn't apply to you, indicate "n / a" in this space.

Briefly describe your experience working with tribes. State what you did, how long performed, and what job(s) this will be found on your application.

If this doesn't apply to you, indicate "n / a" in this space.

Select your supervisory experience :

Three (3) years as a 2nd level Supervisor or above

Five (5) years as a 2nd level Supervisor or above

Seven (7) years as a 2nd level Supervisor or above

None of these apply

From the question above, briefly describe your experience AND state what job(s) this will be found on your application.

If this does not apply to you, indicate "n / a" in this space.

How did you hear about this job posting?

Careers.wa.gov / Governmentjobs.com

Friend

Indeed

Job Board

Other

We would like to know where you heard about this position. If you selected College Job Board, Job Fair, Job Board, or Other, please let us know the specific name of the college, job board, or place you heard about this position.

If you selected a specifically named job board or webpage (listed above), please enter "n / a".

Required Question

Salary : $100,000 - $142,512

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