What are the responsibilities and job description for the DSHS FFA Fiscal Specialist 1 position at State of Washington?
If you are a detail oriented person who enjoys working with numbers, please consider this exciting opportunity to work for the Facilities, Finance and Analytics Administration (FFA) at Western State Hospital in Lakewood, WA.
In this role, you will provide administrative support to the Consolidated Business services (CBS3) Fiscal Analyst 5 in administrating, processing, and record keeping involved with local funds. Your experience and attention to detail will support our mission by ensuring prompt and accurate data entry.
Pierce County employees are eligible to receive an Orca Card for transportation needs.
Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.
This is a Monday-Friday, in-office position.
Some of what you'll do:
- Perform cashiering duties, disburse cash and verify receipts and cash for returned transactions.
- Provide excellent customer service in all interactions with patients, staff, and coworkers.
- Assist with data entry, account withdrawals, deposits, and purchase orders.
- Work with four Local Funds accounts, Patient Trust, Welfare, Petty Cash and the Impress Fund accounts.
- Verify patient and fund information and post daily withdrawal transactions from patient and/or fund accounts.
- Prepare bank cash orders, generate checks, and records deposits for various accounts.
- Process and calculate weekly patient incentive pay.
- Work in detail with bank accounts processing, balancing, reconciliation, and auditing--to include patient accounts and internal department accounts.
- Cashiering transaction of deposits and withdrawals or cash and negotiables. Update accounts daily to include auditing of accounts.
- Process patient account deposits, withdrawals, orders, payments, and other allocations as requested.
- Issue P Cards for authorized and approved purchases to appropriate individuals.
- Provide technical assistance to managers, supervisors, employees and patients on the appropriate use of Local Funds.
We’re looking for someone with:
Three years of fiscal record-keeping experience.
Education can substitute year-for-year for experience.
Desired
- Ability to use automated patient account system.
- Ability to demonstrate the application of accounting practices and the ability to apply practical accounting techniques.
- Ability to analyze – uses data and information in a clear and rational thought process to assess and understand issues, evaluate options and form accurate conclusions.
- Must be able to communicate and comprehend (through oral and written forms of communication) with management, peers, patients and the public in a professional and respectful manner.
- Ability to process large quantities of fiscal data with consistency, accuracy and efficiency.
The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.
Questions about this opportunity? Please contact Jill Ranft at jill.ranft@dshs.wa.gov and reference project number 12648.
Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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Salary : $3,477 - $4,632
