IT System Administrator – Journey | Accounting & Financial Services Division

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation! 

The Opportunity

WSDOT is currently seeking a journey-level IT professional to fill an IT System Administrator vacancy located in the headquarters Financial Systems & Consulting Services unit of the Accounting and Financial Services (AFS) Division. In this role, you will be responsible for the daily operations of the core financial system, Transportation Reporting and Accounting Information System (TRAINS). TRAINS is a critical department information system and requires an up-time goal of 100%, as such this position will work independently to maintain the availability, functionality, integrity and efficiency of the system. In addition, this position will be responsible for managing all month, fiscal and biennial end closing processes and all allocations, billing and redistribution processes. 

What to Expect

AFS has oversight and responsibility for providing statewide financial services to WSDOT. AFS supports the WSDOT’s mission as the expert resource for accounting leadership and direction, delivering critical statewide financial services. This includes developing and implementing statewide financial and procurement policy, managing statewide financial systems, and statewide financial reporting, delivery of statewide accounting services (payroll, vendor/contract payments, receivables, cash receipting, grant management, inventory management, procurement management, financial statement preparation, etc.), in addition to providing statewide financial management, analysis and consultation to all programs within WSDOT.

Among the varied range of responsibilities held within this role, the IT System Administrator will:

• Monitor and ensure the proper functioning of WSDOT’s official financial system of record, TRAINS.
• Manage TRAINS access and establish security, roles, and permissions for all TRAINS users.
• Coordinate testing, review results and release scheduled updates to the TRAINS environment.
• Be responsible for the IRS 1099 and 1098 reporting processes.
• Manage the TRAINS Helpdesk. 
• Comprehend and execute with accuracy the nightly, monthly, yearly, and biennial end closing of TRAINS.
• Keep current on all features and functions of the application and attend training where necessary/appropriate

Qualifications

To be considered for this opportunity, the following are required:

• Five (5) years of experience working in an information technology field, including development, implementation, and maintenance of complex systems across multiple platforms.
• Ability to administer financial systems, develop complex financial queries and/or reports, or configure systems to meet business needs.
• Ability to independently identify and resolve operational problems for mission critical accounting applications. 
• Ability to disseminate and/or develop changes and/or procedures for critical accounting and financial applications.
• Ability to manage IRS 1099 reporting and provide technical expertise as required.
• Skills to balance conflicting resources and priority demands.
• Exceptional skills in effective communication to system users and the ability to lead others in providing an exceptional level of customer service.
• Ability to supervise, develop and cross train TRAINS Help Desk staff to ensure continuity of operations in case of absence, sickness or employee turnover.

It is preferred that qualified candidates also have:

• Additional years of experience working in an information technology field, including development, implementation, and maintenance of complex systems across multiple platforms.
• Customer service experience. 
• Experience with WSDOT systems (TRAINS, HRMS, DOTtime) and AFRS.
• A bachelor’s degree Information Technology, Business Administration or related field.

*To review the full Position Description, please follow the directions in the Contact Us section of this posting.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.   
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• This position offers flexible/hybrid remote work options.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. 
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.  
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.  
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. 

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment. 

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter, at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 25DOT-HQ-00111e in the subject line. 

Salary : $85,764 - $115,334