Secretary Senior - Okanogan

• If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions: https://www.governmentjobs.com/careers/washington/doc. 
• 3/20/2025: We are reopening this recruitment and extending the deadline to apply. If you previously applied to this recruitment, you do not need to again. 

We have received a hire exception to recruit for a full-time, permanent Secretary Senior vacancy within the Community Corrections Division. This position works for the Okanogan Field Office located at 243 Pine Street, Okanogan, WA, 98840.

Under general direction of the Community Corrections Supervisor (CCS), this position provides direct, complex secretarial services to the CCS and Community Corrections Officers (CCOs).

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY
Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

1. Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement. 
2. Cover letter. Regarding your interest in this position.
3. Resume. Detailed and chronological. 
4. Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include any personal photos or personally identifiable data within your application packet, such as a driver’s license or social security number.

Incomplete application packages or statements such as ‘see resume’ in lieu of the requested information may disqualify you from the process. Provide technical and professional secretarial services to facilitate the work of the Community Corrections Officers (CCOs).

• Organize, prioritize, and documents information related to the management of field and electronic files. 
• Greet and interact with incoming visitors and clients by phone, email, or in-person and direct them to the appropriate staff.
• Enter and retrieve information from various databases such as the Offender Management Information System (OMNI).
• Provide technical support to staff regarding Microsoft Office and other computer programs.
• Manage and archive field files.

Maintain a functional and safe working environment for the CCOs and supervisor. 

• Order and purchase office supplies.
• Oversee office equipment and vehicle maintenance and troubleshoot issues.
• Process incoming and outgoing mail.

Other duties as assigned.Required Qualifications

• High School Diploma or equivalent.
• Two years of increasingly responsible office experience requiring keyboarding or typing.
• And must possess and maintain an unrestricted vehicle operator's license valid in the state of Washington.

The successful candidate will possess the following skills and abilities:

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to provide and receive constructive feedback and criticism.
• Ability to rapidly solve problems, work independently, and communicate effectively with supervisors, peers, clients, and the public.
• Ability to use and provide technical assistance with various computer programs, software, intra/internet, and agency and online database systems.
• Ability to work in a diverse and fast-paced environment, communicate effectively, and handle complaints promptly and courteously.
• Ability to proofread written material to identify appropriate grammar, punctuation, and spelling.

Desired Qualifications

• Experience working with a diverse population in difficult situations and circumstances.
• Basic knowledge of Microsoft Office programs, including Word, Outlook, Excel, and Teams.

Vision:  Working together for safer communities.
Mission:  Improving public safety by positively changing lives.
Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
 
Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.
 
IMPORTANT NOTES:

• References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Within your online application (or attachment), you must include a minimum of three professional references with a valid email and phone number for each. Current/recent supervisors are preferred. Make sure you complete the following fields for each reference: 
  • First and Last name
  • Title (include their relationship to you, for example: Field Administrator, former supervisor)
  • Phone
  • Email
  • Address Line 1 (list the name of the organization where you worked with the reference)
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. 
• DOC does not use E-Verify: We are not able to extend STEM-Optional Practice Training (OPT). For information, visit www.uscis.gov.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply. 
• Pre-employment Drug Test: We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. 
• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.  
• Represented Position: This position is represented by the Washington Federation of State Employees (WFSE). 
• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

What We Offer
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year, in accordance with CBA
• 8 hours of paid sick leave per month
• 12 paid holidays each year 
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation 
• Visit our benefits page to see more!

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter at christine.salvador@doc1.wa.gov or (360) 522-6304. Make sure you reference the recruitment/job # listed above, it begins with 2025-.
 
 For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary : $3,316 - $4,400