What are the responsibilities and job description for the Office Assistant 3 - Southern Regional Jail - Raleigh Co. position at State of West Virginia?
Nature of Work
Under general supervision, an employee in this class performs booking/receiving duties for inmates received at a correctional facility. This employee is responsible for verifying accurate and complete commitments, control and accountability of inmate personal property, conducting briefings, and collecting inmate identification documents. The work involves a high degree of stress from constant contact with inmates and some danger of bodily harm. Some examples of work are: properly identify inmates being committed or released from the facility; record inmate identification through fingerprinting and photographing; issue facility uniforms and supplies; explain basic rules and regulations. Maintain hard copies of inmates files and reading and acting on court orders; The applicant must have the ability to work various duty shifts and work overtime if necessary; Use a computer to enter data and multiple phone lines to answer from Magistrates, Judges, Circuit clerks, Prosecutors, Attorneys, other correctional facilities, DHHR, Federal Facilities, US Marshall Service, Local Law enforcement as well as the general public. Performs other duties as assigned.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" of your form DD214 and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your resume or application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
01
The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Four (4) years of full-time or equivalent part-time paid experience in routine office work. Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume. How do you qualify for this job title?
If you have a degree from an accredited college or university, please enter the following information: the degree you earned, the major/field of study, the date on which you graduated, and the school you graduated from. For example: Bachelor of Science in Business Administration (Concentration in Accounting) 12/09/2023 West Virginia State University If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours Spring 2021 through Fall 2021 Marshall University If you have vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. For example: 580 Clock Hours in Arc Welding from Ben Franklin Career Center May 2023 If you have other training, education, certification, and/or licensure that you would like to document (including but not limited to: West Virginia Professional Engineering License, Certified Public Accountant, Comp TIA A or Network certification, Certified Nursing Assistant, etc.) please enter that information here. If you do not have any of the above training or education, please type "NONE" here. PLEASE NOTE: IF YOU ANSWERED "SOME COLLEGE" OR "TECHNICAL COLLEGE" AS YOUR HIGHEST LEVEL OF EDUCATION IN THE PREVIOUS PORTION OF THIS APPLICATION, THEN DO NOT LEAVE THIS AREA BLANK OR TYPE "NONE". IF YOU INDICATED THAT YOU HAVE "SOME COLLEGE" OR "TECHNICAL COLLEGE" , YOU SHOULD ENTER THE NUMBER OF SEMESTER HOURS OR CLOCK HOURS THAT YOU HAVE AND PROVIDE DETAILS OF WHERE YOU WENT TO SCHOOL AND WHEN; OTHERWISE, PLEASE GO BACK AND CHANGE YOUR PREVIOUS ANSWER TO "HIGH SCHOOL".
03
In order to qualify for this job title, you must have at least four (4) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of four (4) years. Examples of qualifying routine office work include but are not limited to the following job duties: Answering the telephone Greeting customers/visitors to exchange information Filing Receiving, sorting and distributing mail Operating computers, office equipment and various software programs Typing a variety of documents Collecting, receipting, counting and depositing money Posting information such as payroll Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience towards the minimum qualifications. College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below: 90 clock hours = One (1) month of experience 1080 clock hours = One (1) year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852. After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any paid routine office work/clerical experience you have in order to answer the following question. How many TOTAL years of paid routine office work AND/OR college or university/business school/vocational education converted from the chart above do you have?
The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?
Were all of the jobs listed on your online application or resume paid? Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
If you answered NO to the above question, please list the names of the employers for which you did not receive compensation below. If you answered YES to the above question, please type "NONE".
07
Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
08
We do not accept any of the following documentation. These will not be utilized during the application process. This documentation will not be reviewed or accepted. 1) Unofficial transcripts 2) High School Diplomas/transcripts 3) Unrelated documents not pertaining to the position for which you are applying 4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: https://www.naces.org/members Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail. I have read and understand this statement pertaining to my application.
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
Under general supervision, an employee in this class performs booking/receiving duties for inmates received at a correctional facility. This employee is responsible for verifying accurate and complete commitments, control and accountability of inmate personal property, conducting briefings, and collecting inmate identification documents. The work involves a high degree of stress from constant contact with inmates and some danger of bodily harm. Some examples of work are: properly identify inmates being committed or released from the facility; record inmate identification through fingerprinting and photographing; issue facility uniforms and supplies; explain basic rules and regulations. Maintain hard copies of inmates files and reading and acting on court orders; The applicant must have the ability to work various duty shifts and work overtime if necessary; Use a computer to enter data and multiple phone lines to answer from Magistrates, Judges, Circuit clerks, Prosecutors, Attorneys, other correctional facilities, DHHR, Federal Facilities, US Marshall Service, Local Law enforcement as well as the general public. Performs other duties as assigned.
Click The APPLY Link To Apply Online.
IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.
ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" of your form DD214 and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your resume or application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
- The Division of Personnel uses your complete work history to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
01
The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Four (4) years of full-time or equivalent part-time paid experience in routine office work. Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience. Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume. How do you qualify for this job title?
- I have graduated from a standard high school or the equivalent AND have at least four (4) years of full-time or equivalent part-time paid experience in routine office work.
- I have graduated from a standard high school or the equivalent AND have at least one-hundred twenty (120) semester hours from an accredited college or university.
- I have graduated from a standard high school or the equivalent AND have any combination of college hours, related business school, or vocational training AND qualifying paid experience in routine office work to equal a total of at least four (4) years.
- I do not meet any of the above training and experience requirements. Please do not apply.
If you have a degree from an accredited college or university, please enter the following information: the degree you earned, the major/field of study, the date on which you graduated, and the school you graduated from. For example: Bachelor of Science in Business Administration (Concentration in Accounting) 12/09/2023 West Virginia State University If you have successfully completed semester/quarter hours from an accredited college or university, please enter the following information: the number of semester/quarter hours you have earned, the date(s) you attended, and the school(s) you attended. For example: 36 semester hours Spring 2021 through Fall 2021 Marshall University If you have vocational school training or similar, please enter the following information: the number of clock hours or credits earned and/or the certificate(s) or diploma(s) you have earned (including your major/field of study), the date(s) you graduated, and the school(s) you attended. For example: 580 Clock Hours in Arc Welding from Ben Franklin Career Center May 2023 If you have other training, education, certification, and/or licensure that you would like to document (including but not limited to: West Virginia Professional Engineering License, Certified Public Accountant, Comp TIA A or Network certification, Certified Nursing Assistant, etc.) please enter that information here. If you do not have any of the above training or education, please type "NONE" here. PLEASE NOTE: IF YOU ANSWERED "SOME COLLEGE" OR "TECHNICAL COLLEGE" AS YOUR HIGHEST LEVEL OF EDUCATION IN THE PREVIOUS PORTION OF THIS APPLICATION, THEN DO NOT LEAVE THIS AREA BLANK OR TYPE "NONE". IF YOU INDICATED THAT YOU HAVE "SOME COLLEGE" OR "TECHNICAL COLLEGE" , YOU SHOULD ENTER THE NUMBER OF SEMESTER HOURS OR CLOCK HOURS THAT YOU HAVE AND PROVIDE DETAILS OF WHERE YOU WENT TO SCHOOL AND WHEN; OTHERWISE, PLEASE GO BACK AND CHANGE YOUR PREVIOUS ANSWER TO "HIGH SCHOOL".
03
In order to qualify for this job title, you must have at least four (4) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of four (4) years. Examples of qualifying routine office work include but are not limited to the following job duties: Answering the telephone Greeting customers/visitors to exchange information Filing Receiving, sorting and distributing mail Operating computers, office equipment and various software programs Typing a variety of documents Collecting, receipting, counting and depositing money Posting information such as payroll Please remember that job duty descriptions of all experience MUST be included in the Work History section of your online application in order for them to be considered as qualifying experience towards the minimum qualifications. College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below: 90 clock hours = One (1) month of experience 1080 clock hours = One (1) year of experience Every thirty (30) undergraduate semester hours = One (1) year of experience Associate Degree = Two (2) years of experience Bachelor's Degree = Four (4) years of experience Every fifteen (15) graduate semester hours = One (1) year of experience Master's Degree = Two (2) years of experience Juris Doctor = Three (3) years of experience Doctorate/PhD = Four (4) years of experience Please note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) 414-1852. After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any paid routine office work/clerical experience you have in order to answer the following question. How many TOTAL years of paid routine office work AND/OR college or university/business school/vocational education converted from the chart above do you have?
- I have less than four (4) years of routine office work experience & college, business school, or vocational education combined. Please do not apply.
- I have a total of four (4) to less than six (6) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of six (6) to less than eight (8) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of eight (8) to less than ten (10) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of ten (10) to less than twelve (12) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of twelve (12) or more years of routine office work experience & college, business school, or vocational education combined.
The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?
- Yes
- No
Were all of the jobs listed on your online application or resume paid? Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
- Yes
- No
If you answered NO to the above question, please list the names of the employers for which you did not receive compensation below. If you answered YES to the above question, please type "NONE".
07
Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
08
We do not accept any of the following documentation. These will not be utilized during the application process. This documentation will not be reviewed or accepted. 1) Unofficial transcripts 2) High School Diplomas/transcripts 3) Unrelated documents not pertaining to the position for which you are applying 4) Any international degree that has not been evaluated by a N.A.C.E.S. (National Association of Credential Evaluation Services) approved organization. For more information, please visit: https://www.naces.org/members Please do not attach any of the above documentation to your application, nor send it to the Division of Personnel via email or regular mail. I have read and understand this statement pertaining to my application.
- Yes
- No
Confirmation. By submitting my application I confirm and agree that all application statements are correct. I further understand that all my information is subject to verification and any misrepresentation is grounds for permanent disqualification.
- I confirm the above statement.
- Required Question
