What are the responsibilities and job description for the Human Resources Coordinator position at State of Wisconsin Investment Board?
Making a Difference
The State of Wisconsin Investment Board (SWIB), founded in 1951, is a premier global investment organization responsible for managing the more than $156 billion of assets of the fully funded Wisconsin Retirement System (WRS), the State Investment Fund and other state funds. Through SWIB’s effective and innovative investment management, WRS remains one of the only fully funded US public pensions. We are the 9th largest public pension fund in the U.S. and the 25th largest public or private pension fund in the world. SWIB is recognized by the investment industry for our teamwork and innovation. SWIB pursues sophisticated global investment strategies across the asset and risk allocation spectrum. Providers across the investment ecosystem seek to partner with SWIB.
Serving more than 691,000 beneficiaries of the WRS, SWIB is a mission-driven organization focused on providing a strong financial future to those who committed their careers to public service. For public employees and the 1,500 Wisconsin employers who contribute on their behalf, we are a trusted partner. Our team innovates continuously to meet the challenges of an evolving investment landscape while growing and protecting the assets of the WRS.
SWIB provides a strong, steady economic pillar for the state of Wisconsin by growing the trust funds under its management, managing risk, and optimizing costs of the long term. We are a mission-driven organization and the participants we serve are our mission. By bringing a disciplined, prudent, and innovative approach to market opportunities, SWIB has been successful in generating required returns and maintaining the trust of the beneficiaries and stakeholders of the funds we oversee.
Home To Top Talent
Our high-performing staff is key to what makes us a premier investment manager. SWIB is committed to investing in talented professionals to implement our robust, sophisticated investment strategies and to keep the organization at the forefront of the investment industry. We encourage innovation and offer professional development opportunities to help staff sharpen and expand their skills. Approximately 61 percent of SWIB’s investment professionals are Chartered Financial Analyst (CFA) charterholders.
Job Description:
SWIB is seeking an experienced administrative professional to join our high-performing HR Division. Reporting to the Talent Acquisition Manager, the HR Coordinator will provide administrative support and be a key individual contributor, owning aspects of the candidate experience. The HR Coordinator will spend more than half of their time working with the Talent Acquisition Team, but they will also be a utility player providing administrative support to others in the HR Division. The HR Coordinator will need to balance competing priorities and oversee multiple ongoing projects while successfully managing ongoing data needs and HR processes. They will need to be flexible in their mindset, adaptable in their priorities, approachable in their interactions with others, and proactive in their approach. They need keen attention-to-detail to meet deadlines and solve complex problems while working collaboratively to ensure strong communication with key stakeholders. Discretion will be critical in working with sensitive and confidential matters.
Essential Activities:
- RECRUITING COORDINATION
- Coordinate and manage the candidate interview experience
- Work with hiring managers to understand their interview needs
- Schedule interviews for candidates in a timely manner and prepare agendas
- Provide continuous support for candidate inquiries throughout the interview process and quickly resolve schedule changes
- Provide follow-up correspondence to candidates on process/status
- Assist the travel coordinator for any candidate travel and assist with expense reimbursement
- Prepare new hire paperwork, schedule and conduct onboarding sessions
HR SYSTEMS
- Assist maintaining candidate information within the Workday system.
- Facilitate and manage candidates through our background check system
PROGRAM SUPPORT
- Supports the scheduling, enrollment, and coordination of employee training and leadership development programs
- Administer HR programs including, but not limited to, education reimbursement and relocation reimbursement
- Schedule new hire orientations
DATA & DOCUMENTATION
- Diligent documentation and recordkeeping; assist with updates to policies and procedures; maintain personnel files
- Prepare and distribute employee communications/correspondence, presentation materials, data and reporting as required.
ADMINISTRATIVE SUPPORT
- Provide general administrative support to the Head of HR
- Support the credibility and effectiveness of the HR Division by establishing and maintaining positive working relationships with employees and leaders across the organization
Ideal Candidate:
- 3 years of administrative experience required. Previous human resources experience a plus
- Proficiency in administrative duties such as communications, data entry and record keeping
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
- Familiarity with Workday or other HR software preferred
- Excellent organizational, communication, and interpersonal skills
- Strong attention to detail and accuracy
- Strong written and communication skills
- Demonstrated proactive approaches to problem-solving, but knows when to consult and collaborate to achieve desired outcomes
- Ability to maintain confidentiality and demonstrate the highest level of confidentiality and integrity, building trust with the business and employees
- Ability to live SWIB’s values of people, innovation, integrity, excellence and collaboration in daily work
- Ability to handle a significant workload that includes complex processes, data sources, and systems and produce timely, accurate results.
- Excellent organizational skills, attention to detail, and ability to prioritize tasks.
- Customer service and positive attitude
SWIB Offers:
- Competitive total cash compensation, based on AON (formerly McLagan) industry benchmarks
- Comprehensive benefits package
- Educational and training opportunities
- Tuition reimbursement
- Challenging work in a professional environment
- Hybrid work environment
The position requires U.S. work authorization.
Pursuant to our Hybrid Remote Work Policy, all staff have the flexibility to work remotely, but are required to have a weekly presence in our offices, the frequency of which is dependent on their distance from office. Staff are not required to reside locally; however, we offer relocation reimbursement to the Dane County area per our policy.
All SWIB employees are subject to SWIB’s Ethics Policy and Personal Trade Approvals Policy. These policies include restrictions on outside business activities and employment and have limits on personal trading. You may request copies of these policies from SWIB’s talent acquisition team and any questions can be answered by SWIB’s compliance team.
