What are the responsibilities and job description for the Human Resources Assistant position at State University of New York, Cortland?
The Human Resource Assistant supports appointment processing, student employment, Human Resource analytics and reporting, and classified staff recruitment.
Watch to learn more about careers at SUNY Cortland: https://vimeo.com/1038936490
Watch to learn more about careers at SUNY Cortland: https://vimeo.com/1038936490
What makes SUNY Cortland a great place to work?
- Our positions provide predictable salary progressions, and many offer permanency.
- Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
- SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
- Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
- Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings
Major Responsibilities
Appointment Processing
HR Oversight for Student Employment
HR Analytics and Website
Classified Recruitment
Service
- Process a variety of employment actions including new hires, reappointments, promotions, salary increases, paid and unpaid leaves, and retirements/separations for full-time and part-time faculty and staff employees.
- Process and finalize hiring proposals, assigning onboarding tasks to new employees within the Employee Records onboarding system.
- Maintain appointment records to accurately administer personnel and payroll changes, according to the collective bargaining agreement contracts.
- Work closely with campus technology offices to facilitate changes to department/office names and changes to reporting structures, and process these changes in various systems (Banner, SUNY HR, Hierarchy, Time and Attendance, and the applicant tracking system).
- Participate in conducting annual campus training of personnel appointment processing.
HR Oversight for Student Employment
- Serve as the HR Officer for campus student employment policies and procedures, and as the primary liaison to the Student Employment Career Services Office.
- Assist Career Services Office in maintaining policies and procedures for widely publicizing student assistant positions.
- Establish annual student pay rates and update the Student Employment Policy as needed, including routing to the President’s Cabinet for approval. Distribute the approved Student Assistant Policy appropriately, including making updates to the Applicant Tracking System, as necessary.
- Work with and provide assistance to campus departments to ensure compliance with student employment policies and procedures and any/all applicable employment laws.
HR Analytics and Website
- Utilize the Business Intelligence (BI) reporting system within SUNY HR, and other data sources (Payserv & NYSTEP systems) to prepare standard and ad hoc reports pertaining to appointment, renewal, promotions, separations, and compensation, helping to inform data-driven decisions regarding an overall workforce strategy.
- Assist with developing and maintaining Appointment within the HR Team Dynamix Knowledge Base.
Classified Recruitment
- Assist with Classified Staff recruitment initiatives, such as attending job fairs, reviewing applicants’ eligibility for jobs, reviewing reference checks, etc.
- Serve on search committees, as needed, and as applicable to role.
Service
- Attend at least 3 events on campus per year, including such events as lunch and learns, training and speaking events, performance and sporting events, etc.
- Serve on committees, as applicable to the role.
Functional and Supervisory Relationships
- Reports to the Manager of Classified Staffing and Appointment.
- Works closely and collaboratively with co-workers in the Human Resources and Payroll Office, and Student Employment Services.
- Works with various departments and supervisors on campus.
Required Qualifications
- Associate’s degree in human resources, business administration, psychology, economics, mathematics or a closely related field; or a minimum of an Associate’s degree and experience working in Human Resources, Payroll or Accounting.
- Experience working with computer software programs, such as Microsoft Word, Excel and PowerPoint.
Preferred Qualifications
- Bachelor’s degree in human resources, business administration, psychology, economics, mathematics or a closely related field.
- Experience working in higher education.
- Experience working in human resources.
- Experience working with an automated Human Resource Information System (HRIS).
About the University
EEO Statement
The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
Job Close Date
