What are the responsibilities and job description for the Integrated Eligibility System (IES) Senior Financial Analyst (Project Assistant) ref# position at StateJobsNY?
Duties Description Under the direction of the Operation Director, the Senior Financial Analyst will be assigned to the operations unit in the Integrated Eligibility System (IES) Program and will serve as the liaison between IES and all stakeholders on the development, release, and finalization of federal funding requests. Duties will include but are not limited to :
- Report on budget spending and any concerns to project and state leadership.
- Track and maintain the IES budget ($648M) to ensure all areas stay within budget and scope.
- Track forecasting and other budget indicators as needed.
- Maintain the cost allocation for the IES Program in collaboration with IES business partners and through the deployment of the Cost Allocation Management (CAM) Tool as needed.
- Work with Project Managers to populate specific workstream budgets regularly and help track actuals.
- Work with ITS counterpart on ongoing spend plan and budgetary updates.
- Contribute to IES' federal monthly reporting requirements.
- Coordinate and track staffing budget for IES staff augmentation contract.
- Develop and revise IES Program financial documents based on updated data.
- Develop and maintain internal financial controls and procedures, including monitoring, for project change control process and contracts, inclusive of Purchase Orders, Statements of Work, amendments, and invoicing, with IES program management office.
- Facilitate purchasing for all IES procurement from hard / software to office supplies / equipment.
- Develop and maintain financial controls with proper checks / balances.
- Develop and submit all needed B-1184, documents for financial approval, and financial procedures for IES spend with input from each IES division.
- Work closely with other state agencies to ensure all Federal reimbursement for IES spend.
- Develop and maintain funding documents including federal Advanced Planning Document budget, CMS-37 approval, suballocation requests, Source 9 revenue transfer, ITS spend plan approval, and capital inventory requests.
- Coordinate with ITS Budget, ITS Vendor Sourcing Management Office (VSMO) and vendors to stand up Purchase Orders with correct cost allocation percentages.
- Maintain processes for vendor invoicing for all IES contracts including communication with vendors and tracking of all invoicing.
- Work closely with ITS accounts payable to provide ok to pay on all IES invoices.
- Periodically represent IES leadership at key budget / finance meetings.
- Perform a full range of supervisory duties.
Minimum Qualifications Eight (8) years of experience in budget, finance, or a related field, with at least one (1) of those years in a supervisory role.
The following degrees may substitute for the general experience as indicated :
Associate degree may substitute for two years of experience; Bachelor's degree may substitute for four years of experience; Master's degree in related field substitutes for an additional year of experience; Doctorate in a related field substitutes for an additional two years of experience, beyond a Bachelor's degree.
Preferred Qualifications :
Additional Comments The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.
Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including :
Holiday & Paid Time Off
Health Care Benefits
Additional Benefits
Some positions may require additional credentials or a background check to verify your identity.
Name Jeff Memole
Telephone 518-473-0398
Fax 518-402-4924
Email Address PostingResponses@its.ny.gov
Address
Street Empire State Plaza, Swan Street Building, Core 4
PO Box 2062
City Albany
State NY
Zip Code 12220
Notes on Applying Applying To apply for this position, please send a cover letter and resume indicating that you are applying for Integrated Eligibility System (IES) Senior Financial Analyst (Project Assistant) Ref# 8777 and include the Vacancy ID in the subject line. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.
