Family Law Office Manager & Legal Assistant

Job Description: Family Law Office Manager & Legal Assistant

Company: States Family Law

Location: Sacramento Region (Partly Remote)

About Us: States Family Law is a team of family law professionals led by Linda D. States, a Calif. State Bar Certified Family Law Specialist and FindLaw "Super Lawyer". The firm is dedicated to serving high-asset divorce and premarital agreement clients in the Sacramento region. Focusing on complex financial issues and some custody work in both litigation and Collaborative Divorce, we pride ourselves in providing caring, conscientious, and outstanding service to our clients. Our commitment to client satisfaction and our team spirit makes our work both rewarding and fulfilling.

Position Overview: We are seeking a dedicated and experienced mid-level Office Manager/Legal Assistant to join our team. This position requires expertise in all aspects of family law office case and business management, with a strong emphasis on accuracy and efficiency. The ideal candidate will possess excellent communication, interpersonal, organizational, problem-solving, and leadership skills. This role involves managing client and other relationships, billing/invoicing, deadlines, training new staff, and more. Extensive knowledge of family law is required due to the case management responsibilities.

Key Responsibilities:

• Oversee day-to-day operations, ensuring smooth and efficient workflow.
• Manage client intake, relations and assistance,
• Handle client invoicing and trust account replenishment with accuracy.
• Service vendor accounts and maintain positive relationships with vendors.
• Calendar and monitor case deadlines and ensure timely completion of tasks.
• Assist with collecting and organizing case records, and some legal assisting.
• Supervise and provide oversight to staff, ensuring high performance and adherence to firm standards.
• Lead hiring and training initiatives to build and maintain a skilled and cohesive team.
• Develop and implement office policies and procedures to enhance productivity and client satisfaction.
• Address and resolve any issues or challenges that arise in the office.
• Foster a positive and collaborative work environment.

Qualifications:

• Associates degree or higher is required
• Paralegal Certificate is required.
• Minimum of 3-5 years of family law and office management experience.
• Strong expertise in all aspects of office management.
• Exceptional accuracy and attention to detail.
• Excellent communication, interpersonal, and organizational skills.
• Proven problem-solving and leadership abilities.
• Ability to work independently and manage multiple tasks efficiently.
• Proficiency in office management software and tools.

Compensation and Benefits:

• Generous compensation package, including $60-80K salary (depending on experience and qualifications)
• Comprehensive benefits, including health insurance contribution, retirement plan with 3% employer matching, PTO, etc.
• 40-60% remote work option.

Application Requirements: Interested candidates should submit the following:

• Cover letter & resume.
• Writing sample
• Copy of Paralegal Certificate
• References

How to Apply: Please send your application materials to HR@statesfamilylaw.com.

We look forward to welcoming a dedicated and skilled Office Manager to our team at States Family Law, where your expertise and commitment will contribute to our continued success and client satisfaction.