What are the responsibilities and job description for the AP Clerk position at Stay Green Inc?
Accounts Payable Clerk
Job Summary:
The Accounts Payable (AP) Clerk is responsible for managing and processing the company’s invoices and payments in an accurate and timely manner. This role includes verifying invoice details, ensuring proper coding for entry into the accounting system, reconciling vendor statements, resolving discrepancies, and maintaining comprehensive payment records. The AP Clerk plays a critical role in maintaining strong vendor relationships and supporting the overall financial operations of the company.
Key Responsibilities:
- Review and verify invoices for accuracy, appropriate approvals, and compliance with company policies.
- Accurately code invoices and enter them into the accounting system.
- Process payments to vendors within established deadlines.
- Reconcile vendor statements and research any discrepancies or outstanding balances.
- Maintain organized and detailed records of payments, invoices, and financial transactions.
- Assist with month-end closing processes related to accounts payable.
- Communicate effectively with vendors and internal departments to resolve payment issues.
- Monitor accounts to ensure payments are up to date and avoid late fees or disruptions.
- Identify opportunities for process improvements to enhance efficiency in accounts payable functions.
- Support audits by providing necessary documentation and explanations.
Required Skills & Qualifications:
- Experience: 2-3 years of experience in accounts payable, bookkeeping, or a related financial role.
- Attention to detail: Ability to accurately verify invoice details and identify discrepancies.
- Numerical accuracy: Strong proficiency in working with numbers and performing calculations.
- Organizational skills: Capability to efficiently handle a high volume of invoices and maintain well-organized records.
- Accounting knowledge: Basic understanding of accounting principles and financial procedures.
- Computer proficiency: Familiarity with accounting software, ERP systems, and data entry tools.
- Communication skills: Strong verbal and written communication abilities to interact with vendors and internal stakeholders.
- Problem-solving skills: Ability to analyze and resolve discrepancies and payment issues effectively.
- Time management: Capacity to meet deadlines and manage workload efficiently.
- Ability to work independently and collaboratively: Comfortable working both autonomously and as part of a team in a fast-paced environment.
Preferred Qualifications:
- Experience working with accounting software such as QuickBooks, SAP, or Oracle.
- Associate’s degree in Accounting, Finance, or a related field (preferred but not required).
This is an excellent opportunity for a skilled accounting professional to contribute to a dynamic team while ensuring financial accuracy and efficiency. If you have the expertise and drive to excel in this role, we encourage you to apply!
