What are the responsibilities and job description for the Administrative Assistant, Human Services Department position at Stearns County, MN?
Position Description
Our Mission: "Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All
Stearns County derives strength from the diversity of its workforce and provides a welcoming environment where all are respected and valued. We are seeking an Administrative Assistant with excellent communication and technology skills to provide leadership support. The ideal candidate will be adaptable, detail oriented, and self-motivated. If you possess great time management and organizational skills, this may be your new career in public service! Public service employees are provided a comprehensive benefit package, contributions to a public Pension Plan, and generous time off including paid Holidays, a paid time off plan, and flexible scheduling. See our Benefits Overview.
Position Objective
Essential Duties and Responsibilities
1. Designs and maintains internal and external internet sites to provide staff and the community access to current policies, documentation and other information.
Minimum Qualifications and Desirable Knowledge, Skills and Abilities
- High School graduate or equivalent
- One year of post-secondary education and two years of progressively related experience in administrative/office support; OR four years of progressively related experience in administrative/office support
- Experience using Microsoft Office Suite or a similar software
Preferred Experience Beyond Minimum Qualifications:
- Experience managing schedules, coordinating meetings, and responding to customer inquiries
- Experience using technology and software
- Experience with process improvement
Desirable Knowledge, Skills and Abilities
1. Knowledge of administrative and office practices, procedures, and technology.
2. Knowledge of English grammar, punctuation, and vocabulary.
3. Knowledge of EDMS (Electronic Data Management System) principals and tools.
4. Ability to organize and prioritize work and be detail oriented.
5. Ability to handle sensitive information and maintain a high level of confidentiality.
6. Ability to follow oral and written instructions.
7. Ability to make decisions in accordance with policies and regulations.
8. Ability to work collaboratively with internal management and staff, as well as external committee members and clients.
9. Ability to anticipate needs and be flexible with work demands.
10. Ability to work independently as well as part of a team.
11. Ability to effectively communicate verbally and in writing.
Accountabilities, Work Environment and Extent of Supervision or Guidance Provided
Accountabilities Shared By All Employees
1. Performs job responsibilities in a manner consistent with the County's mission and values.
2. Develops and maintains a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position.
3. Develops respectful and cooperative working relationships with co-workers.
4. Informs immediate supervisor of all important matters pertaining to assigned job responsibilities.
5. Seeks opportunities for further personal growth and development.
6. Represents the County in a professional manner to all internal and external contacts when doing the County's business.
7. Complies with all rules and policies in order to maintain a safe work environment.
Work Environment and Physical Demands
The primary responsibilities for this position will be performed approximately 100% of the time indoors. May require minimal attendance outside of normal work hours. Will have minimal exposure to health hazards and accidents; requires a low to moderate level of physical effort. All employees are required to reside within the state of Minnesota.
Extent of Supervision or Guidance Provided
Work is performed under the general supervision of the Human Services Director.
Responsibility for Public Contact
Moderate
Hours of Work, Testing and Interview Dates
Hours of Work
This position has a normal work schedule of 8:00 a.m. to 4:30 p.m., Monday through Friday. May include hours outside of normal work hours on occasion. Potential for a hybrid work environment and flexible work hours.
Interview Date
If you are selected to be interviewed for this position, interviews will be held on a Thursday, February 13, 2025. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience.
If you require special accommodations to participate in the Stearns County hiring process, please contact us at 320-656-3606.
Salary : $24 - $35
