What are the responsibilities and job description for the Commercial Bid Project Administrator position at Steel City Solar?
About Steel City Solar
At Steel City Solar, we’re on a mission to power Southern Colorado with clean, affordable, and reliable solar energy. We believe in building a brighter future for our community—one rooftop at a time. Join us and be part of a team that’s making a real difference!
Job Summary
The Commercial Bid Project Administrator is responsible for managing the bid submission process for commercial, state and federal solar projects. This role requires expertise in navigating bid portals, preparing accurate and competitive bids, and coordinating with internal teams to ensure successful project execution.
Key Responsibilities
1. Bid Preparation and Submission
- Navigate Bid Portals: Use platforms like HigherGov, and BidNet, to identify and respond to commercial solar project opportunities.
- Prepare Bid Documents: Gather and organize all necessary documentation, including technical specifications, financial details, and company credentials.
- Ensure Compliance: Verify that all bids meet the requirements and deadlines set by the bidding entity.
- Submit Bids: Accurately and timely submit bids through the appropriate portals.
2. Project Coordination
- Collaborate with Sales and Operations: Work closely with the Business Development Manager and General Manager to gather project details and ensure alignment.
- Create Project Plans: Develop detailed project plans, including timelines, budgets, and resource allocation.
- Track Progress: Monitor the status of submitted bids and follow up as needed.
3. Documentation and Reporting
- Maintain Records: Keep accurate records of all bid submissions, including outcomes and feedback.
- Generate Reports: Prepare regular reports on bid activity, success rates, and areas for improvement.
- Update CRM: Enter bid and project details into the CRM system (e.g., HubSpot) for tracking and analysis.
4. Customer and Stakeholder Communication
- Liaise with Clients: Communicate with potential clients to clarify bid requirements and address questions.
- Coordinate with Vendors: Work with vendor to gather necessary information for bids.
- Provide Updates: Keep internal teams informed about bid status and any changes in project scope or requirements.
QualificationsEducation and Experience
- Bachelor’s degree in Business Administration, Project Management, or a related field (preferred).
- 2 years of experience in bid preparation and project administration, preferably in the renewable energy or construction industry.
- Familiarity with bid portals such as HigherGov, BidNet, and Ironclad.
Skills and Abilities
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and project management software.
- Ability to work independently and as part of a team.
- Attention to detail and a commitment to accuracy.
Personal Attributes
- Passion for sustainability and renewable energy.
- Proactive problem-solver with a customer-focused mindset.
- Ability to thrive in a fast-paced, dynamic environment.
Compensation and Benefits
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- The chance to make a real impact in your community.
Job Type: Full-time
Pay: $60,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus opportunities
- Commission pay
- Yearly bonus
Work Location: Hybrid remote in Pueblo West, CO 81007
Salary : $60,000 - $80,000
