HR Generalist

Position Summary

This position will support and assist with the day-to-day administration of all HR activities and functions at all locations; however, primary focus will be on the New London, WI location.

General Responsibilities

Payroll:

• Track and input vacation hours for accruals negotiated outside of standards.
• Serve as back-up for supervisors: Editing and approving Kronos hours and exceptions, approve vacation requests, and process wage assignments.
• Process temporary associate Kronos hours and send to agencies weekly.
• Enter new hire information into JD Edwards.
• Reconcile staffing agency invoices and forward to A/P for payment weekly.
• Process payroll changes in JD Edwards daily.

Recruiting/New Hire Orientation:

• Assist plant management with the recruitment of shop employees at the New London, WI location.
• Acts as the liaison between Staffing Agencies and Steel King locations.
• The local HR Generalist will assist the Recruiter to post job openings on recruiting websites/employee breakrooms.
  • Escalation: 1^st Local HR Generalist/Sr. HR Generalist, 2^nd Corporate Sr. HR Generalist, 3^rd HR Director.
• Serves as a back-up to conduct new employee orientations for shop and all office employees to cover company policies, benefits and other employment related compliance items.
• Train new employees on benefit enrollment, pay stub look up, and retirement savings account set-up.
• Complete new hire reporting paperwork.

Benefits:

• Annually assist with benefit enrollment process including input into JDE.
• Annually assist with health screening process.
• Process on-line benefit enrollments, changes, and terminations with providers.
• Process new hire benefits enrollments in JDE and any benefits changes in JDE.
• In coordination with PlanSource, process COBRA notifications for terminations at all locations.
• File and manage disability claims for shop and all office employees. Serve as back-up to other location (Rome, GA & Stevens Point, WI) HR Representatives in their absence.
• Assist employees in applying for FMLA leave requests through our Absence Management vendor and track employee leaves in the time management system for office and shop employees located in New London, WI.
• In coordination with the Corporate Sr. HR Generalist, manage Workers Compensation claims for New London, WI shop and all office employees. Serve as back-up to local HR Generalists in their absence.

 Safety & Environmental:

• Maintain Safety training records and OSHA-required training records.
• Maintain Safety & OSHA-required Safety presentation materials.
• Responsible for ensure the OSHA 300 reporting for the New London, WI facility is completed annually, accurately, and on-time.
• Update and maintain the annual Safety Schedule Planner.
• Schedule First Aid/CPR/AED and any other outside training sessions as needed.
• Maintain all plant environmental reporting logs for the DNR/EPA air requirements using online WOPERS for environmental reporting and submission.
• Work with SKII environmental consultant as required to ensure we are in compliance with all environmental regulations and procedures for air permit requirements and Tier II reporting requirements.
• Attend monthly Safety Committee meetings, maintain minutes, and track related incentives.
• Coordinate toolbox meetings and workers comp carrier meetings.
• Update SDS sheets in binders and on SharePoint and send out SDS requests as needed.
• Keep HMI (Hazardous Materials Inventory) updated.

 General:

• Assist with the day-to-day HR activities and function.
• Assists with the maintenance of accurate and complete personnel records, ensuring that rules concerning confidentiality are followed.
• Complete employment verifications.
• Complete paperwork at termination, including unemployment insurance claims and report to supervisors any disputed claims.
• Maintain MVR release forms on all employees that drive on company business, ensure that MVRS are run and meet company guidelines or take necessary steps for corrective measures.
• Maintain company drivers list on Sharepoint and HR file.
• Maintain records for length of service awards for all employees and order gifts when milestones have been met.
• As directed by Corporate, coordinate annual wellness health incentive report card events and activities.
• Maintain wellness boards.
• Maintain employee personnel files.
• Coordinate employee lunches, picnics, and other employee relations events.
• In coordination with the HR Director, maintain HR Department Standard Work Procedures.
• Assume other special activities as may be necessary to fulfill the responsibilities of this position.
• All other duties as assigned by the HR Director and or Executive Committee.

Education/Experience Required

• BS/BA from accredited university in HR Preferred.
• 2-4 years related experience.
• Manufacturing experience preferred.
• SHRM-PHR a plus.
• Any combination of education and experience will be considered.

Skills and Abilities

• Possess excellent oral and written communications skills.
• Possess forward thinking and creativity skills that will help the company to continually improve its position.
• Manage and prioritize multiple tasks/projects.
• Possess sound judgment and decision-making skills.
• Ability to work independently.
• Ability to work with others.
• Ability to work with confidential information.

 Personal Attributes Needed

• Business Acumen
• Communication
• Consultation
• Critical Evaluation
• Ethical Practice
• Honesty and Fairness
• Determination and tenacity
• Leadership and Navigation
• Motivation
• Self-confidence
• Flexibility
• Positive attitude