What are the responsibilities and job description for the Executive Assistant position at Steffes Group, Inc.?
As a thriving auction company since 1960, we have been busy selling everything from combines & tractors to tillable farm acreage, hay, and livestock. We also sell an array of assets including construction equipment, large estates, business holdings, and more! From that time forward, the company has experienced a continued growth pattern & an expansion of offered services.
The Executive Assistant will be based out of our Support Center office in Fargo, ND. This position reports directly to the COO, while also assisting others on the leadership team. The main focus will be to provide support for long term project tracking and handle more urgent requirements, communications, presentation preparation, scheduling, travel arrangements, and other administrative needs that arise. This individual is the consummate professional, multi-tasker, and someone that exhibits a strong work ethic, positive energy, and thrives in a fast-paced, results-oriented environment. In addition to providing superior executive support, this individual is a self-starter, engaging, and effective at working independently and in group settings.
RESPONSIBILITIES
- Conserve the COO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications
- Proactive at “managing up,” anticipating needs and taking initiative with minimal guidance, effectively contributing to the COO’s efficiency
- Maintain COO’s professional schedule by coordinating multiple calendars/schedules, acting as a liaison between internal and external contacts in planning and scheduling meetings, video/teleconferences, and travel, resolving schedule conflicts and managing the intricacies of frequent adjusting of schedules
- Prepare meeting agendas and presentation decks as needed
- Organize and maintain shared task boards to prioritize tasks appropriately, while monitoring deadlines, and completing assignments with excellence
- Maintain confidentiality at all times regarding business operations & other sensitive information
- Work with leadership to plan, coordinate, and execute special events
- Assist in project coordination of various projects and initiatives
- Assist in the renewal of state business licenses, annual reports, real estate and auctioneer licenses
- Review legal contracts and agreements
- Manage expense report filing process
- Other duties as assigned
PERSONAL CHARACTERISTICS, SKILLS, AND EXPERIENCE
- Preferred 4 years in a forward facing, customer service role
- True team player with excellent interpersonal skills, showing up well in all settings, and demonstrating the ability to work independently
- Maintaining a positive attitude, and willingness to assist with a variety of tasks, no matter how small or large
- Continuous improvement and learning mindset, while constantly looking for ways to improve and drive efficiency, execution and work product
- Excellent communication skills, both verbal and written
- Excellent computer skills and proficient in Microsoft Office, Excel and PowerPoint
- Strong reading and comprehension skills, with attention to detail
- Highly organized individual, thriving in all details and plans being put in place in a thoughtful manner and on-time
- High school diploma (Associates or Bachelors Degree preferred)
- Minimum of three years of senior executive-level administrative support experience
COMPENSATION & HOURS
At Steffes Group, we credit our success to each individual employee and the dedication and value they bring to our team. We want to take care of each employee as well as they take care of the business that we have all worked so hard to build.
- Competitive compensation varies based on previous experience
- Full benefits, including 100% Company-Paid Single Medical and Dental Insurance, PTO, 401(k) with Match, Life Insurance, Flexible Spending & Health Savings Accounts, Disability Plans, Paid Volunteer Time, and more
- Full-time, Day Hours – including overtime as required
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
