The Project Accountant is an integral part of the Accounting team, partnering with the Project Manager (PM), Principal-in-Charge (PIC) and Accounting Management to perform timely and informed project billing and revenue recognition, in accordance with the firm's accounting standards and billing protocols. The role also works in collaboration with Marketing and Contracts Management to budget / track costs and ensure contract administration compliance.
RESPONSIBILITIES
Project Set-up
- Obtain Project Set-up form from PMs and / or PICs
- Set up and maintain project records in the firm's accounting system
- Set up consultant budgets in Deltek Vantagepoint
- Review contracts to validate fees and work breakdown structure (WBS)
Planning Support and Reporting
Project Planning
Provide on-going training on the set-up and utilization of the project planning toolsWork with PMs to ensure project plans are set-up in Deltek Vantagepoint and maintained monthlyWork with PMs to ensure the backlog is updated monthlyProject Accounting and Invoicing
Project Accounting
Project revenue generationMonitor and analyze project fees to ensure proper revenue recognitionReview and approve consultant payables, prior to entry in Deltek VantagepointConsultant payment calculationCommunicate with consultants and PMs to provide payment status and to resolve any billing issuesIn collaboration with PM, work with Contracts Administrator to resolve consultant contract issuesEnsure that consultant invoices and payments are in accordance with consultant contractFollow up on pending Prime contracts and Additional Services Authorizations, to ensure prompt executionWork in collaboration with PM to maintain organized project contracts files folderInvoicing
Distribute draft invoices to PM for reviewGenerate final invoices in client's required format, with required internal signaturesCollections
Update collections projections with anticipated timeframe of collectionsInterface with clients' accounting team to stay abreast of payment status of aged A / RWork in collaboration with PM to resolve any client invoice disputesMaintain AR Hotlist report to track and explain any delinquent AR balancesAttend monthly project review meetings with PMs to discuss any outstanding collections issuesAudit Support
Accounts Receivable reporting and maintain notes on status. Perform Accounts Receivable reconciliation monthlyEnsures project revenue is accurateEnsure consultant WIP is accurate and work with PMs to make any corrections or adjustmentsEngage in WIP review with Accounting team at the close of each monthRequirements
Skill, Knowledge, Education and Experience
Minimum of five (5) years of project accounting experienceBachelor's degree in business-related fieldKnowledge of Deltek Vantagepoint or equivalent project accounting ERP systemsStrong knowledge of financial concepts, practices and procedures in the A / E industryExcellent business communication, organization and analytical skillsIntermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.)Works well with others under deadlines and responds to changes in prioritiesPay / Benefits
We offer a competitive salary and benefits package that includes medical, dental, vision, life, short- and long-term disability, PTO and holidays, as well as 401(k) matching, profit sharing and annual performance bonus opportunities.
Steinberg Hart is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability, genetics, or arrest / conviction records.
Salary Description
75,000 - $80,000
Salary : $75,000 - $80,000
