Human Resource Assistant

Human Resource Assistant

Position Type : Full-time, Exempt, Salary

Reports to : Human Resource Manager

Supervisory Responsibility : None

Location : Jacksonville, FL (Normandy Campus)

Company Summary

Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we've delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners' unique sustainability objectives.

Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today's energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy.

Summary

The human resource assistant helps with the overall administration and coordination of the human resource function. This performs duties at the administrative level in all the following functional areas : employee relations, benefits administration, and HRIS data entry and general office tasks. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization.

Essential Functions

• Responds to general inquiries regarding benefits, timecards, etc. from employees and leadership at various levels of the organization.
• Facilitates background checks and drug screens and / or results.
• Conducts the new hire and onboarding processes, including preparation and presentation review of company policies and benefit plans and collection and processing of new hire paperwork.
• Conducts the offboarding processes to include checklists to include Exit Interview process and database.
• Assists with the preparation of the performance review process.
• Performs audits of employee files as needed.
• Maintains the communication board for the Manufacturing Facility, to include SEA's Internal Careers, Weekly Attendance Report, etc.
• Conducts weekly reporting of records for Employee List, Time-Off Balances, etc.
• Performs general clerical duties to include filing, copying, maintaining, tracking, mailing, and ordering Human Resources materials, etc.
• Administers policies, procedures, and programs relating to all aspects of human resource activity.
• Assures compliance with applicable Federal, State, and local laws as well as regulations from other applicable agencies.
• Organizes, updates, and maintains personnel files; prepares and manages HR documents, and performs data entry for the HRIS (ADP) system software.
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This position operates out of a fabrication facility. While performing the duties of this job, the employee is sometimes exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; stoop, kneel, talk or hear. The employee must occasionally lift or move up to 25 pounds.

Position Type / Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. This position may require occasional weekend work.

Required Education and Experience

Preferred Education and Experience

Work Authorization

Must be authorized to work in the USA.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.