What are the responsibilities and job description for the Human Resource Assistant position at YMCA of Florida's First Coast?
Essential Functions:
- Maintains compliance with federal and state regulations concerning employment.
- Enters new hire and volunteer information into organization’s HRIS system (UKG) and updates as necessary.
- Assigns and manages new hire and volunteer trainings.
- Contributes to the HR team’s success by cross-training on other parts of the onboarding process to provide coverage while others are out.
- Provides excellent customer service to new hires, volunteers, and hiring managers during the onboarding process by answering incoming inquiries by telephone, in person, and via email.
- Perform a full range of basic administrative functions.
- Maintains employee records and ensures data accuracy.
- Oversee self in a mature and professional manner.
- Works with integrity, discretion, and maintains confidentiality.
- Ability to multi-task and work well under pressure with a sense of urgency.
- Highly organized and detailed orientated.
- Maintains applicable knowledge of current HR and Association policies, regulations, and practices.
- An effective team player who contributes valuable ideas and feedback and can be counted on to meet expectations and commitments. Other duties as assigned.
YMCA Competencies (Leader):
Community: Ensures an elevated level of service with a commitment to improving lives.
Inclusion: Works effectively with people of diverse backgrounds, abilities, opinion, and perceptions.
Relationships: Builds rapport and relate well to others.
Influence: Seeks first to understand the other person’s point of view and remains calm in challenging situations.
Communication: Listens for understanding and meaning; speaks and writes effectively.
Self-Development: Pursues self-development that enhances job performance.
Emotional Maturity: Accurately assesses personal feelings, strengths, and limitations and how they impact relationships.
Qualifications:
- Minimum of 2 years of experience in related field
- Intermediate knowledge of Microsoft Office Suite including Word, Outlook, Excel, PowerPoint.
- Familiarity with UKG to manage employee information.
Physical Demands:
Work is sedentary but may require some standing, walking, bending, and carrying of light items such as books, papers, and files.
Ability to occasionally attend off-site employee functions.
Ability to work onsite daily, if required.
