HR Coordinator

Position Summary: 

The HR Coordinator is responsible for administering the Human Resources functions for the organization, including but not limited to the following: compliance, recruitment, onboarding, training, employee relations, compensation/benefits, and performance management. The HR Coordinator should advise company management in Human Resources policy and program matters and function as a trusted liaison to team members. 

Essential Responsibilities:

1. Works with leaders, managers, and employees to establish and maintain a positive and team focused work environment that promotes retention. 
2. Working with others, plans and coordinates employee events and celebrations to foster employee engagement. 
3. Oversees employee recruitment activities including scheduling and/or conducting pre-employment interviews, testing, criminal background checks, employment offers, and prior employment reference checks.  Promotes company to potential employees via college/skill center job fairs, internship programs, etc.

1. Working in conjunction with the accounting department, facilitates annual benefit enrollments and administers all employee benefit enrollments and changes. Coordinates employee communications and document flow, claims resolution, change reporting and approving service provider invoices for payment. Responds to inquiries and works with carriers and/or agent to resolve issues.

1. Maintains performance management tracking. Coordinates employee reviews with respective managers.
2. Administers compensation program. Responds to annual salary surveys and develops merit pool (salary budget). Conducts salary benchmarking research.
3. Develops, recommends, and implements personnel policies and procedures. 
4. Maintains employee files and department records and reports.  Maintains company organization charts and the employee directory. Prepares reports by collecting, analyzing, and summarizing data and trends. 
5. Updates job descriptions to ensure job descriptions reflect current positions responsibilities.
6. Maintains basic knowledge of legal requirements related to human resources related regulations and legislation, reducing legal risks and ensuring regulatory compliance. Attends HR/Employment Law seminars to stay current on latest regulatory changes.
7. Manages new hire onboarding. Creates new hire packets. Delivers HR orientation to ensure new hires are well acclimated to the organization and have received all of the tools and resources they need to be successful on the job. 
8. Coordinates leaves of absences including parental and disability leave.
9. Serves as the point of contact for all personnel matters. Consults with managers and provides guidance and coaching when appropriate. Establishes close working relationships to understand business objectives and requirements. Conducts internal investigations into employment related matters and recommends resolutions.
10. Oversees holiday and summer hours schedules, ensuring adequate coverage of staff.
11. Coordinates and files annual reports such as 401(k) audit, 5500, OSHA, etc. 
12. Identifies and coordinates training resources (both internally and externally) for all firm members.
13. Conducts exit interviews. Prepares termination and severance letters. Responds to claims for unemployment.
14. Other duties as assigned.

Non-Essential Responsibilities:

Supervision Received:

General Direction: Plans and arranges own work. Uses a wide range of procedures to accomplish assigned objectives.

Supervisory Responsibilities:

No supervision: No supervisory responsibilities.

Education & Experience: 

1. Bachelor's degree specializing in Human Resources or equivalent work experience.
2. Three (3) to five (5) years of experience in HR.
3. Preferred HR certification

Other Knowledge, Skills & Abilities:

1. Strong understanding of employment law impacting effective HR Management.
2. Must have excellent listening, verbal, and written communication skills.
3. Strong organizational, analytical and project management skills.
4. Basic generalist background including coaching and counseling, performance management, employee involvement, teambuilding, as well as compensation and benefits.
5. Thorough knowledge of HR principles and federal/local regulations. 
6. Experience in implementing and administering performance programs, preferably in a company that put strong emphasis on performance metrics.
7. Must have demonstrated success in recruiting and retaining diverse employee talent, including creating and implementing recruitment strategies.
8. Exceptional project and personnel management skills.
9. Excellent ability to multi-task and prioritize in a busy, fast-growth environment. 
10. Proficiency in MS Word, Excel and Power Point is essential.
11. Exhibit extraordinary discretion, flexibility, and willingness to work closely with our senior management team.

Core Competencies:

1. Adaptability: Ability to fit into a changing work environment by staying open-minded and being able to change an opinion on the basis of new information.
2. Coaching and Development: Ability to provide honest and timely guidance and feedback to help others strengthen specific skill areas needed to accomplish a task or solve a problem. 
3. Relationship Building: Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers. 
4. Accountability: Acceptance of responsibility and one's own actions. 
5. Organized: Ability to be structured and methodical in working skills, balancing multiple projects, and prioritizing.