About us: For the past 85 years, Stephens County Hospital has been a trusted name in the community, striving for excellence and delivering professional and compassionate care. Our dedicated staff of approximately 475 employees has a heart for healthcare and realizes how precious the gift of good health can be.

Stephens County Hospital is a 96-bed acute care hospital located in Toccoa, Georgia. We are nestled in the beautiful foothills of Northeast Georgia where our family-oriented community offers many cultural and civic opportunities as well as numerous outdoor activities.

Stephens County Hospital is a member of the Georgia Hospital Association, American Hospital Association and Georgia Alliance of Community Hospitals. Stephens County Hospital is fully accredited by the Joint Commission, the nation’s premier healthcare monitoring agency.

Purchasing Analyst - Full Time - Monday-Friday 8am - 4:30pm

Education:

High school graduate or equivalent required.

Experience:

Previous purchasing, accounting and Excel experience preferred.

Duties and Responsibilities:

• Evaluates operational procedures.
• Verifies the structure, accuracy, or quality of warehouse data.
• Defines performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality.
• Evaluates new or improved supply chain processes to improve efficiency or performance.
• Verifies invoices with receiving report(s) and purchase order in regard to item, price and quantity.
• Researches all significant price discrepancies with contracts to ensure accuracy.
• Processes all invoices for payment by accounting including distribution of expense to the appropriate departmental accounts.
• Issues Purchasing Orders to appropriate personnel for approved non-stock requisitions.
• Contact vendors and compares for best pricing; obtains appropriate approval.
• Contact vendors to place orders for supplies.
• Enters all orders into computer by purchase order number for receiving purposes.
• Prints out hard copy of Purchase Orders to attach to packing slips for check off when received or back ordered. Records invoice number and amount paid.
• Checks on backordered supplies to ensure that credits are processed and received.
• Ensures that departments inventory is maintained at proper par levels.
• Sets up “49” numbers in computer system for all supplies, checks for usage and sets up par levels.
• Maintains list of Purchase Orders issued for month by vendor name.
• Compiles records and reports, including, but not limited to, the monthly materials report.
• Calls for repairs on copier as requested.
• Maintains proper files of Purchase Orders and stores old Purchase Orders for proper protection.
• Remains aware of expiration dates on contracts and alerts Department Manager.
• Greets and assists person coming into Department.
• Answers incoming phone calls and routes appropriately.
• Ensures that visitors use Vendormate to check in and print badge.

Knowledge, Skills, and Abilities

• Strong analytical and problem-solving skills.
• Ability to work independently, exercise creativity, and maintain a positive attitude.
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
• Ability to maintain confidentiality of all medical, financial, and legal information.
• Ability to complete work assignments accurately and in a timely manner.
• Ability to communicate effectively, with excellent verbal and written communication skills.
• Must have strong Microsoft Office skills including an advanced knowledge of Excel (Pivot Tables, Data Filtering, Vlookup etc.)

Professional Requirements

• Adhere to dress code, appearance is neat and clean.
• Complete annual education requirements.
• Maintain patient confidentiality at all times.
• Report to work on time and as scheduled.
• Wear identification while on duty.
• Maintain regulatory requirements, including all state, federal and local regulations.
• Represent the organization in a positive and professional manner at all times.
• Comply with all organizational policies and standards regarding ethical business practices.
• Perform other duties as assigned or requested.

Physical Requirements and Environmental Conditions

• May need to sit for up to 2-6 hours at a time.
• Physically demanding, high-stress environment.
• Must be able to lift 50 pounds.
• Must be able to operate electric pallet jack

• Sitting – continuously within the shift (55-90%)

• Standing – frequently within the shift (30-50%)

• Walking – frequently within the shift (30-50%)

• Climbing – occasionally within the shift (1-33%

• Bending/stooping – frequently within the shift (34-66%)

• Twist at the waist – occasionally with the shift (1-33%)

• Pushing/pulling – frequently within the shift (34-66%)

• Lift/carry – 20lbs with assistance – occasionally within the shift (1-33%)

• Reaching above the shoulders – frequently within the shift (34-67%)

• Lift/carry – 50lbs with assistance – occasionally within the shift (1-33%).

  
  

  Stephens County Hospital is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition, carrier status or any other legally protected status.