School Secretary

Our 100% tuition free K-8th Grade campus in the Cleveland Central Neighborhood emphasizes academic expectations that promote a sense of worth, personal responsibility, civic engagement, and a “no excuse - every child can succeed” attitude. Stepstone Academy has the “whole child” “whole family” “whole community” mindset. We are changing more than just the narrative around urban education. Stepstone Academy is Changing Lives.

Essential Functions:

• This is a full time 12 month position (pay is $16 hr.) and holidays are subject to negotiated school calendar. Schedule and vacation determined by supervisor.
• Ensure the School operates in a consistently organized manner everyday and provides clerical and administrative support and utilize Microsoft Office and vended software to streamline day to day functions for the school
• Responsible for coordinating and attending student recruitment events and activities to meet enrollment targets
• Demonstrates compassion and the ability to make connections with students and families through cultural competency and ability to relate to individuals with various ethnic, racial, and religious backgrounds and socio-economic status and backgrounds in a non-judgmental, supportive manner
• Communicate professionally and with the highest level of customer service with all visitors, families, incoming calls, route and take messages, respond to caller questions, provide information when possible
• Act as a liaison between the community, the school and other internal and external stakeholders
• Provide services and record keeping for students and staff, including filing, typing, editing and mail services including assist with the enrollment, transfer, discharge, and readmission process for students and the preparation of related records and files as related to the Education Management Information System (EMIS)
• Coordinate enrollment and withdraw of students according to district, state and federal protocols, attending on and off site training and recruitment events as needed
• Coordinate and distribution of reports, information and communications to appropriate individuals
• Maintain student and staff confidentiality in all circumstances
• Maintain student attendance including sign ins, sign outs, software entry, parent calls and all associated records and communications
• Ability to work with minimal direct supervision and manage the demands of the main office under pressure
• Maintains professional appearance and manner at all times including dress, verbal and body language
• Responsible for ensuring appropriate maintenance of school equipment when necessary
• May be involved in the planning, organization, and implementation of events or department specific projects or seasonal program changes, including master schedule and event calendars; cross reference with activity timelines and facility availability
• Work as part of a team to ensure optimal school operation and displays initiative, creativity, sound judgement and the ability to multitask and complete duties with frequent interruptions
• Organize and maintain food service and related programs: including NSLP program requirements, record keeping, kitchen sanitation, inventory control, distribution of meals and all related training and duties as needed
• Assisting in housekeeping duties as needed
• Maintains regular and reliable attendance and participates at staff meetings and required professional development sessions
• In times of need, employee may be asked to complete related duties other than those indicated above as assigned by their supervisor.

 Performance/Physical Requirements:

• Work is performed with Children of various ages.  It involves extensive bending, stooping, lifting of children (Various sizes and weights), standing, walking, and cleaning of equipment, play and eating areas.
• English writing, reading, and speaking skills required
• Exceptional phone presence necessary
• Attention to detail and confidentiality required

 Qualifications:

• Minimum educational level is a High School Diploma or GED, 18 years of age and a valid Ohio driver's license. 
• A Bachelor’s Degree is preferred.
• Experience with Education Management Information System(EMIS), Charter School Reporting and Data Entry experience a plus. 
• Ohio and FBI criminal background check required and must pass the minimum requirements per the State Department of Education. 

Benefits include:

• Free CEU trainings
• Competitive medical benefits including a zero-premium monthly option for employee or employee children!
• 10 paid holidays and 2 floating holidays
• Flexible work schedules to support work/life balance
• Flexible work opportunities to support varying career paths, job roles, intern to hire, and locations
• 401(k) with employer match option
• Employment Assistance Program (EAP)
• Mileage reimbursement
• Free licensure supervision
• Recognition and rewards

At OhioGuidestone we care about the health and safety of our employees. OhioGuidestone requires applicants to complete a pre-employment screening process upon receipt of an offer of employment. We require and cover the cost of a fingerprint background screening, physical, Tuberculosis test, and drug screen after an employment offer is made. Any employment offer is contingent upon receipt of all satisfactory pre-employment screenings

We believe that fostering a workforce that reflects diverse backgrounds, experiences, and perspectives strengthens our organization. Embracing diversity not only promotes a culture of respect and belonging, but it also enhances creativity, innovation, and problem-solving, ultimately contributing to our collective success. 

Salary : $16