Billing Coordinator

POSITION SUMMARY:

The Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys in a timely and accurate manner.

REPORTS TO: Billing Supervisor

1. *Prepare and distribute draft invoices in paper and/or electronic form to billing attorneys

2. *Proofread time entries throughout the month and make corrections as necessary

3. *Revise the draft invoices as requested by the attorney in a timely and accurate manner

4. *Obtain authorizations for time and rate changes as necessary, per policy guidelines

5. *Track the status and timely follow up on outstanding draft invoices

6. *Adhere to client billing instructions (i.e., rates, invoice template, distribution method to client)

7. *Identify and address client overpayments, ensuring any refunds are timely processed

8. Provide excellent customer service in all dealings, both internal and external

9. Assist with special projects and ad-hoc requests

*Denotes essential functions of the position

EDUCATION: High school diploma required; college or technical training preferred

WORK EXPERIENCE:

· At least one year of administrative and billing experience

· Working knowledge of Microsoft Office (Word, Excel and Outlook); Elite Enterprise or 3E software a plus

· Demonstrate accuracy, attention to detail and thoroughness with work product

· Identify and resolve problems in a timely manner and gather and analyze information skillfully

· Possess excellent oral and written communication skills

· Adapt to changes in work environment, manage competing demands and be able to deal with frequent changes, delays, or unexpected events

· Work effectively as a member of the billing team

· Maintain strict confidentiality in regard to work performed

· Work without supervision and know when to seek guidance and input

· Maintain organization and a neat work environment

· Prioritize work in order to handle multiple responsibilities and meet deadlines

· Consistently be at work and on time, follow instructions, respond to management direction and solicit feedback to improve performance

PREFERRED:

· Legal billing experience

· Working knowledge of Elite/3E accounting software

· Two years’ experience in an office environment

PHYSICAL EFFORT: Sitting at computer for long periods, some walking to other areas of office, and steps when necessary.

WORK ENVIRONMENT: Office environment; some travel required; overtime when needed.

JOB STATUS: Non-Exempt. Full time 37.5 hours per week

Job Type: Full-time

Pay: $51,083.00 - $76,624.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: Hybrid remote in Pittsburgh, PA

Salary : $51,083 - $76,624