Accounting Assistant

Title: Accounting Assistant

Supervisor(s): Controller

Department: Administration

Effective Date: June 01, 2020

Job Summary

Maintain primary financial records for the organization and assist Controller and or Executive Team with financial reporting.

Duties and Responsibilities

• Preparation and control of Cash Receipts Journal including verification of daily deposits.
• Prepare monthly reconciliations of all company and Operating bank accounts; maintain statement files.
• Assist with input of monthly journal entries to the general ledger.
• Prepare all monthly journal entries related to cash accounts.
• Maintain Center’s Cash Position statement and related schedules on a daily basis.
• Prepare Monthly Sweep report.
• Serves as the primary Finance contact for Pharmacy.
• Revenue recognition and posting (Activity Analysis)
• Employee Benefit Allocation
• Manage Vacation Accrual
• Reconcile bank statements by comparing daily cash transactions to the general ledger.
• Record daily updates to the bank deposit spreadsheets and enter them into Intacct (check on Clinic deposits).
• Assist with day to day operations of the Finance department, including filing, report generation, etc.
• Internal Audit tasks, as assigned.
• Maintain accounting documents and records, ensuring all files are up to date.
• Assist the Controller with month end reconciliation.
• Backup for mail circulation
• Maintain Fixed Asset System.
• Reconcile Credit Card Statements (monthly).
• Prepare daily bank deposits and assist in mail duties.
• Attend Department/Center-wide meetings as required.
• Assist in various financial projects including report preparation, contract reviews, special analyses, etc. as assigned by the Controller, CFO or CEO.
• Assist the Controller in the following areas:

• Maintenance and update of Chart of Accounts
• Preparation of standard journal entries and adjusting entries for monthly and year-end closings.
• Preparation of computerized financial statements on a monthly basis, including trial balance.
• Maintenance of complete filing system for all related accounting records and reports.
• Perform monthly analysis of the company’s financial statements.
• Assist with annual Audit preparation.
• Maintain strictest confidentiality.
• Any other duties as assigned.

Knowledge, Skills and Abilities

Required

• Minimum 1 year accounting experience or experience in a financial environment
• Basic accounting principal knowledge
• Intermediate to Advanced Excel skills
• Highly Detailed and Organized
• Ability to successfully multitask and meet deadlines
• Excellent Communication and Interpersonal Skills with a Customer Focus
• Ability to operate independently with minimal daily direction to accomplish objectives

Credentials and Experience

Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Working knowledge of computer, computer systems and applications.
• Knowledge of accounting principles, practices, and procedures on manual and automated systems.
• Ability to work with computer accounting programs, spreadsheets and applications with special emphasis on Microsoft Office Excel.
• Ability to examine documents for accuracy and completeness.
• Ability to prepare records in accordance with detailed instructions.
• Ability to communicate effectively and clearly.

Special Requirements

Requires sitting, standing and walking for extensive periods of time. Requires working under stressful conditions or working irregular hours. Requires frequent exposure to communicable diseases, body fluids, toxic substances, medicinal preparations and other conditions common to a clinic environment. The employee frequently is required to reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to work with a moderate noise level in the work environment is required.

The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required in order to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business need arises. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.

If the essential functions of this position cannot be performed in a satisfactory manner by the employee, reasonable accommodations may be made.