Executive Secretary

Steward Land Company is a fast-paced and innovative real estate development firm specializing in land entitlement and development. Our projects primarily involve preparing finished lots for home builders, along with select commercial development opportunities. We are a fast-growing, dynamic team that loves to create amazing things!

Position Summary: The Executive Secretary will provide essential administrative and clerical support to company leadership, ensuring efficient office operations. This role will manage communication, maintain records, coordinate schedules, and assist with office organization. The ideal candidate will be highly organized, detail-oriented, and take a proactive approach to problem-solving.

Key Responsibilities:

• Managing Communication: Handle phone calls, emails, and correspondence, ensuring timely and professional responses.
• Scheduling & Calendar Management: Organize meetings, appointments, and travel arrangements.
• Assist Executives: Serve as a personal assistant to executives, handling confidential information with discretion.
• Document Preparation: Draft reports, presentations, and record meeting minutes; proofread materials for accuracy and clarity.
• Data Entry & Filing: Maintain accurate records, databases (including the company website), and company documentation.
• Office Organization: Manage office supplies, logistics, and visitor coordination. Oversee front desk operations, greeting visitors and managing incoming correspondence.
• Basic Bookkeeping: Track and pay invoices, track and categorize transactions, assist with financial documentation.
• Confidentiality & Discretion: Handle sensitive company information with professionalism and confidentiality.
• Client Relations: Gifts, cards, etc.
• Process Improvement: Identify opportunities to streamline administrative processes, enhance efficiency, and improve office management functions.

Qualifications & Skills:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills with the ability to prioritize tasks effectively and multi-task as needed.
• Exceptional verbal and written communication skills.
• Experience in customer service is highly desirable.
• Ability to work independently while also being a collaborative team player.
• Attention to detail with strong proofreading skills.
• Strong problem-solving skills and ability to work independently.

If you are a motivated individual looking for an opportunity to contribute to a dynamic team and growing company while enhancing your own professional skills, we encourage you to apply for the Executive Secretary position.

Schedule:

• Full-time
• 8 hour shift
• Monday to Friday

Experience:

• Secretarial or customer service: 2 years

Ability to Commute:

• Ogden, UT 84401 (Required)
• Work Location: In person