What are the responsibilities and job description for the Ailey Camp Administrator position at STG?
The Administrator is responsible for the overall administrative operation of AileyCamp and reports to the AC Manager and Associate Director of Education. Duties concern the areas of operations, communications, program and personnel, and range from paying the bills to assisting the Camp Director in producing the final performance. This is a temporary part-time position that earns $25/hour. This position reports to the STG AileyCamp Manager & Associate Director of Education
Responsibilities of the Camp Administrator
- Attend all daily classes and activities with assigned group, Monday - Friday between the hours of 7:30AM. - 3:30PM from June 25th through August 1st 2025.
- Attend events listed below related to AileyCamp and be the first and last staff onsite with AC Manager.
- Be available for office hours prior to the program beginning to ensure all tasks and deadlines are met.
- Assist Camp Manager in Coordinating transportation of Campers to camp and field trips.
- Assist Camp Manager in Coordinating snacks breakfast and lunch for Campers and Staff
- Assist Camp Manager in Coordinating field trips.
- Coordinate transportation for campers.
- Coordinate ordering and distribution of camp uniforms.
- Participate in free periods, on Fun Fridays, and general supervision of campers during classes, free periods, breaks and lunches, field trips or events
- Collect technical, programmatic, and hospitality elements needed by artists or guests and communicate to technical team.
- Ensure a series of concurrent deadlines are delivered with high quality, on time and on budget
- Provide logistical support for on and off-site events, performances and programs as needed
- Provide support in sending out information to partners and past participants
- Work with venue to ensure advanced logistics are in place
- Collaborate with any technical teams onsite to ensure a smooth event.
- Supervise interns and volunteers.
- Assist Camp Manager in camper recruitment and acceptance process.
- Oversee evaluations and assessment surveys.
- Manage the collection and reporting data related to programs
- Serve as the liaison between the camp, parents, and major community partners.
- Assist Camp Manger in notifying Seattle Theatre Group Staff, camp staff and community partners of all special activities (Funders’ Day, open house, Talent Day, etc.) in writing.
- Send publicity relating to AileyCamp to the parties noted above.
- Notify all AileyCamp staff in writing regarding outside activities: receptions, parties, etc.
- Assist Camp Manager in distribution of the weekly and daily schedules.
- Assist the Camp Manager with the final performance, (including programs and invitations).
- Report individual campers counseling needs to the Guidance Counselor and Camp Manager
- Participate in all rehearsal, preparation and day-of final performance activities to support artistic staff.
- Participate in regularly scheduled staff meetings and individual meetings as needed.
- Dress in the AileyCamp staff uniform and in a neat and clean manner insuring clothing and/or costumes do not contain inappropriate references for children (alcohol, drugs, profanity, etc.)
QUALIFICATIONS
- A minimum of 5 years experience in the arts and arts education
- Strong Administrative skills using MS Office suites and other software
- Ability to direct large group of participants and strong class management skills
- Experience overseeing teaching artists and performers
- Experience working with students of various ages and levels
- Excellent verbal and written communication skills, with strong organizational ability
- Able to work independently with minimal supervision
- Have reliable tools (internet, transportation) to conduct session
- Receptive to ongoing feedback and provide meaningful feedback to ECE Manager with the goal of improving our programs
- First Aid/CPR Trained (if not certified – STG will arrange training)
Bonus: Ability to speak different languages welcomed. STG is committed to hiring Teaching Artists who reflect the community and students our programs serve.
REQUIREMENTS
- Must pass background check
- Available for all dates listed below.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Seattle Theatre Group is an equal opportunity employer
2025 STG AileyCamp Calendar of Events
Mandatory for AC Manager AC Director
(dates prior to AC program subject to change)
TBD School Presentations & Outreach
January TBD 2024 Winter Workshop
Friday, February 23 Application Deadline
April 5-6 Interview Day In-Person; Time/Location TBD
Thursday, May 29 Parent, Guardian Orientation at 6PM – 7:00PM (Zoom)
Friday, June 20 Group Leader Orientation 9am - 3pm
June 23 & 24 Staff Orientation 10AM – 3:00PM at Beach Park Event Center
Wednesday, June 25 Opening Day of Camp; 8:30AM – 3:30PM
June 25 – August 1 (Full AC dates)
Friday, July 11 Field Trip: DANCE This at the Moore Theatre; 1 – 2:30PM
Thursday, July 17 Open House: Community Day | 10-12pm
Friday, July 18 Talent Extravaganza: 1PM – 2:00PM
Monday July 28 Award Ceremony I Potluck I Celebrations
Tuesday, July 29 Hang & Focus @ Moore Theatre
Wednesday, July 30 AC @ Moore – Worklight Rehearsals
Thursday, July 31 Tech and Rehearsal @ Moore Theatre 8:30AM – 2:30PM
Friday, August 1 Dress Rehearsal, and Performance at Moore Theatre. All Day
Salary : $25
