What are the responsibilities and job description for the Assistant Property Manager position at Stiles?
SUMMARY:
Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Assists and administers lease agreements
- Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager
- Assists with implementation of preventative maintenance programs working with Maintenance and Contractors
- Collects monthly rent payments, contacts delinquent tenants
- Follows up on all maintenance requests and assists tenants with operation questions and concerns
- Assists in budget preparation, information gathering and data input
- Assists in the preparation of new projects gathering information for operating and start-up budgets
- Completes weekly timesheets
- Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)
- Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant
- Performs vacant space inspections
- Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity
- Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space
turnover
- Code payables and input for manager’s approval
- Set up and maintain lease and property files
- Send and file tenant rent statements monthly
- Respond to tenant & vendor inquiries
- Review security log and note items of concern and generate workorders
- Process card access applications and make cards
- Other duties may be assigned which are consistent with the position.
EDUCATION and EXPERIENCE:
Minimum of an Associate’s Degree preferred. 1-3 years experience, preferably with Class A office buildings/retail.