What are the responsibilities and job description for the Billing Specialist position at Stites & Harbison, PLLC?
Billing Specialist
Stites & Harbison, PLLC, a full-service law firm would like to add a Billing Specialist to support the daily operations of the accounting team in Louisville, Kentucky. This is a non-exempt, full-time position with excellent benefits.
The ideal candidate has a natural passion for math and an eagerness to learn more about the overall billing process. Under the direction of the Billing Manager, the billing specialist will prepare and process billing invoices from pre-stage to final invoicing for firm clients.
This is not a remote position and only candidates within commuting distance of the office will be considered. We offer a business casual atmosphere that promotes a positive work environment for all employees.
Responsibilities:
- Collaborate with attorneys, legal assistants and others to generate prebills, monitor unbilled time, ensure timely billing and collections.
- Make edits to prebills per partner instructions including, but not limited to, time descriptions, transfers, write down/off of unbilled time/costs in conformity with firm policy
- Show tenacity and drive in following up with Billing Partners and others in order to resolve client billing issues and ensure invoices are approved and billed
- Reconciling and maintaining of client accounts and accrual schedules
- Review prebills and follow-up with attorneys to ensure that entries are posted to correct matters
- Editing and translating prebills into bills utilizing the 3E system
Required skills and qualifications:
- High School Diploma (or equivalent)
- Proficiency in Elite, 3E, or ADERANT
- Understanding of basic principles of finance, accounting, and bookkeeping
- Superb time management skills and detail orientation
- Ability to maintain confidentiality of company and partner information
Stites & Harbison, PLLC ranks in the Top 20 “Best Places to Work in Kentucky” for 2024 in the medium company category. The firm has made the list 18 times — 10 of those in the Top 10.
We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status, or other status protected by law. Stites & Harbison is an equal opportunity employer offering a competitive salary and benefits package.
Please apply by submitting a cover letter and resume to Derek Halliburton (dhalliburton@stites.com).
Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.
