LEGAL RESOURCE ASSISTANT

Stites & Harbison, PLLC, a full-service law firm, is seeking a motivated and detail-oriented Legal Resource Assistant to join our team. The ideal candidate will support our attorneys in delivering exceptional service to our clients in a collaborative, fast-paced environment. This is an in-office position based at our Lexington office.

JOB SUMMARY:

The Legal Resource Assistant provides dynamic administrative support for the Lexington and Frankfort offices. This role ensures smooth operations in the absence of the assigned Legal Assistant and performs a variety of clerical, secretarial, and administrative tasks. Key responsibilities include preparing legal documents, transcription, mail processing, data entry, filing, and other duties as assigned.

KEY RESPONSIBILITIES:

• Document Preparation: Draft, type, and edit correspondence, reports, memoranda, and other materials with a focus on accuracy and content quality.
• Legal Documentation: Create and proofread legal documents, such as motions, memoranda, briefs, orders, and petitions.
• Records Management: Serve as custodian of documents and records; organize and maintain filing systems with minimal supervision.
• Document Handling: Coordinate the filing, recording, and service of legal documents via mail, email, or courier services.
• Administrative Support: Manage schedules, arrange appointments, and handle confidential clerical tasks.
• Event Coordination: Order meals for meetings, organize calendars, schedule firm events, and update company records.
• Miscellaneous Tasks: Support attorneys and the Office Administrator with projects and other responsibilities as needed.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Associate’s degree (or equivalent of 64 hours) preferred; High School diploma or GED required.
• Five or more years of executive or legal administrative experience strongly preferred.

SKILLS AND COMPETENCIES:

• Detail-Oriented: Strong organizational and time management skills with an ability to prioritize effectively.
• Self-Starter: Capable of working independently and collaboratively, with a proactive approach.
• Confidentiality: Maintain discretion in handling sensitive and confidential information.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiar with modern office equipment. Knowledge of legal software and technologies is a plus.
• Legal Knowledge: Familiarity with legal terminology, document preparation, and filing procedures is preferred.
• Communication: Excellent written and verbal communication skills, with strong grammar, spelling, and punctuation abilities.
• Typing Speed: Minimum of 60-65 words per minute.
• Adaptability: Quick learner, internet-savvy, and able to adopt new technologies and processes.
• Problem Solving: Analyze situations effectively and take appropriate actions.

This position offers an opportunity to contribute meaningfully to a professional legal environment, providing critical support to ensure efficient operations in a fast-paced setting. If you thrive in a detail-driven and collaborative atmosphere, we encourage you to apply.

Interested candidates should submit a resume and cover letter to Amy Newton (anewton@stites.com) with the subject line “Legal Resource Assistant Application.” Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Stites & Harbison is proud to be recognized as one of the Top 20 “Best Places to Work in Kentucky” for 2024 in the medium company category. The firm earned this recognition 18 times, with 10 appearances in the Top 10.

Stites & Harbison is committed to creating a diverse and inclusive workplace. We encourage applicants from all backgrounds, including cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, gender identities, military statuses, and other statuses protected by law. We are an Equal Opportunity Employer and offer a competitive salary and benefits package.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions from recruiters with whom we have a current signed fee agreement.