What are the responsibilities and job description for the Office Administrator position at Stokley Properties, Inc.?
Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to oversee office operations and administrative tasks. This role is essential in ensuring our office runs smoothly, supplies are stocked, and key operational processes are maintained efficiently.
As part of a growing company that manages over 800 residential properties, the Office Administrator will play a critical role in maintaining organization, generating reports, and assisting with financial processes. This position requires strong multitasking abilities, excellent communication skills, and proficiency in office software.
Key Responsibilities:
Office Management & Organization:
- Maintain and organize office space, ensuring supplies are stocked and common areas are well-kept.
- Oversee kitchen inventory, including snacks and office essentials.
- Manage manual filing systems, ensuring documents are properly stored and accessible.
- Track and manage office keys and lockboxes, ensuring accurate logging and returns. Reporting & Administrative Support:
Reporting & Administrative Support:
- Generate and maintain various reports using Google Drive and Excel.
- Review owner and tenant accounts monthly to ensure compliance with Stokley Standards.
- Maintain a structured monthly schedule for reporting and record-keeping. Customer & Vendor Communication:
Customer & Administrative Support:
- Answer incoming calls and emails with professionalism, assisting owners, tenants, vendors, and applicants.
- Provide accurate information and support to inquiries.
- Assist with accounts receivable and payable, including processing vendor invoices and ensuring timely payments (within 30 days).
- Support owner payables as needed
Company Involvement:
- Employees are expected to work in the office Monday–Friday, 9:00 AM – 5:00 PM (full 8-hour day).
- Participate in at least one company-sponsored community events per year in Pleasant Hill and surrounding areas.
Qualifications & Skills:
- Proficiency in: Microsoft Word, Excel, Google Docs, and Google Drive.
- Strong organizational and multitasking skills.
- Excellent phone etiquette and customer service abilities.
- Ability to maintain accuracy in reporting and administrative tasks.
- Experience with AppFolio is a plus (training will be provided).
This is an excellent opportunity for a highly organized and detail-oriented individual to contribute to a dynamic and growing property management company. If you thrive in a structured environment and enjoy keeping things running smoothly, we encourage you to apply!
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $22