Senior Accounting Coordinator

Job Title: Senior Accounting Coordinator

Supervisor: Senior Finance Manager

Salary Range: $68,000 - $75,000

Employment Classification: Full-time/Salaried, Non-Exempt

Frequency of Pay: Bi-weekly

Location: Tarrytown, NY

Schedule: Hybrid Schedule: Monday-Friday, that may occasionally include a weekend and/or evening

The Senior Accounting Coordinator, reporting to the Senior Finance Manager, will be responsible for the daily operations of the finance department, monitoring and analyzing accounting data and producing financial statements. The department consists of the Senior Finance Manager, the Farm Operations Manager, and third party support. A financial accounting background and the ability to handle a full and diverse workload that spans basic accounting work to complex reconciliations, all with precision and attention to detail is essential for this position. The person in this role will assist in advancing the operational effectiveness and efficiency of the department. Additionally, they must ensure accurate and timely recording and submission of financial data, and provide analysis of data and research. A background in non-profit accounting and operations is a plus.

Responsibilities:

• Record and track revenue from multiple sources, ensuring timely and precise entries into accounting system
• Conduct comprehensive monthly reconciliations, including bank reconciliation, investment schedule and sales tax
• Prepare and record journal entries for monthly accruals, prepaid expenses and other adjustments
• Assist the development team in preparing detailed project budgets for grant applications 
• Support grant reporting by preparing financial documentation for reporting purposes
• Maintain and update fixed asset schedules by tracking acquisitions, disposals, and transfers 
• Review and process payroll through Paychex, ensuring hours and labor are correctly reflected for approval
• Assist in the preparation and execution of year-end close process
• Generating reports on accounts receivable & payable status for management review
• Ensure that all financial records are accurately maintained and easily accessible for review and reporting
• Maintain the accuracy and integrity of the general ledger by ensuring all financial transactions are properly recorded and classified
• Assist With budgeting and forecasting processes as needed
• Support yearly internal and external audits by providing necessary documentation, schedules, and explanations.
• Assist with various administrative tasks, such as filing documents, managing accounting inbox, ordering supplies and supporting other team members as needed
• Adhere to financial regulations and company policies, ensuring compliance with relevant laws and standard

Education, Experience, Skills and Qualifications:

• Bachelor Degree in Accounting or equivalent relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Google Docs.
• Strong experience with QuickBooks Online.
• Proficiency in BILL (formally Bill.com) and understanding of databases that sync with QuickBooks Online a strong plus.
• Demonstrated initiative, critical thinking, and the ability to prioritize tasks to deliver high-quality results on time.
• Familiarity with various payment processors (Stripe, Shopify, Toast).
• Demonstrated knowledge of GAAP principles.
• Previous experience in a non-profit environment is a plus.
• Excellent attention to detail and organizational skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong communication skills and ability to work collaboratively with a team.

About Stone Barns Center:

For over 20 years, Stone Barns Center and Blue Hill have demonstrated the power of farmer-chef collaborations to inspire change in the food system. We are now poised to deepen our impact and address some of the greatest environmental, health, and economic challenges of our time. We have a bold vision to catalyze an ecological food culture that supports a thriving regenerative food and farm economy.

We will build on our longstanding work at the intersection of farmers and chefs to activate critical areas with the potential for exponential impact on ecological and human health, farm viability, and other elements of thriving food systems. In service of this vision, we will reimagine how we use our Lower Hudson Valley campus to serve as the R&D lab for the ecological food culture we seek.

Equal Opportunity Employer:

Stone Barns Center for Food & Agriculture is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. 888-897-7781 dhs.gov/e-verify