What are the responsibilities and job description for the Human Resources Administrative Assistant position at Stone Mountain Park?
The Human Resource Assistant maintains employee records, serves as a resource to applicants, employees, and supervisors, and provides various support functions to the HR department in the functional areas of hiring and employment, employee relations, training, benefits and retention, and administration.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Additional duties may be assigned. Management retains the discretion to change or add to the duties of this position at any time.
- Process-in new hires and rehires including reviewing completeness of legal paperwork, explaining company policies, scheduling training classes, making ID cards, and administering drug screens.
- Track status of new hires and rehires through processing-in processes, ensuring they are completed in a timely manner within policy.
- Create and maintain personnel files.
- Answer on-site and phone inquiries and provide accurate information to applicants, employees, vendors, and supervisors concerning employment policies and procedures.
- Responsible for monitoring and proactively maintaining legal compliance including but not limited to I-9’s W-4’s, and G-4’all in accordance with expiration of noncitizen identification and social security receipts.
- Audit and assist in completing all employment and HR paperwork including but not limited to on and off boarding paperwork and vendor correspondence.
- Respond to employment verification inquiries in writing within policy/legal limitations.
- Administer on-site random drug screens and sort and track all drug screen results.
- Prepare class list for trainers and new hire orientation materials. Ensure proper payroll processing for trainers including bonus, and payroll for all class attendees.
- Assist in planning and executing employee events and programs as requested by HR Manager or Director.
- Assist in administering employee incentive and reward programs.
- Execute yearly exchange of employee ID cards, dependent ID cards, and parking tags.
- Reception of internal and external guests.
- Operation of standard office equipment including copier, fax, scanner, and phone.
- Open and distribute incoming and outgoing mail. Arrange for pickup of overnight delivery packages.
- Maintain an inventory on all office, breakroom, cleaning, and printed material supplies and make recommendations for updates and reorders as needed.
- Maintain and clean common office space, including submitting appropriate work orders for building or equipment repair.
- Maintain company documents and employee records, including filing documents into appropriate files.
- Maintain a current HR Contact List, including emergency contacts for each HR staff member.
- Assist with other projects and situations, including payroll, accounts payable, benefits, supply procurement, training, interviewing, and prescreening, and employee communication.
- Perform errands on or off property.
- Work on-park for other departments during special events or festivals.
SKILLS & QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Must understand, read, write, and speak the English language.
- Must be at least 18 years old.
- Must have reliable transportation to work to run errands on or off property.
- Must be organized and detail-oriented, demonstrating accuracy and thoroughness in quality of work.
- Must have the proven ability to perform multiple tasks simultaneously effectively and efficiently in a fast-paced environment.
- Must be able to use time effectively and efficiently, understand deadlines, and have strong timeliness of delivery skills.
- Must have advanced interpersonal skills to be able to relate and communicate effectively with multiple levels of people, both internal and external customers, who possess different skill sets and education levels, in a friendly and confident manner.
- Must handle confrontational or uncomfortable situations with professionalism and courtesy.
- Must have good customer service skills and be motivated to go above and beyond to assist employees and find solutions to the problems.
- Must be a self-starter who possesses initiative, taking responsibility, and accepting accountability, while monitoring own work to ensure quality.
- Must follow directions and bring forth potential problems along with resolutions.
- Must have the ability to effectively cope with change and have flexibility in work duties to meet the demands of a constantly changing environment.
- Must have the ability to work days, weekdays, weekends, and holidays.
- Must have the ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Must solve practical problems and deal with ambiguity and a variety of concrete variables in situations where limited standardization exists.
- Must have a good to excellent ability to draft routine reports and correspondence with proper spelling and grammar.
- Must have ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Must have ability to compute rate, ratio and percentage.
- Must be able to interpret various instructions furnished in written, oral, diagram, or schedule form.
- Must have high interpersonal skills to handle sensitive and confidential situations and documents responsibly.
- Typical work schedule: 8:30 AM-5:00 PM Monday through Friday, with some holidays required. Two Saturday shifts a month are required. Occasional overtime required.
EDUCATION and/or EXPERIENCE
- High school diploma or equivalent.
- Some college or technical coursework preferred.
- Minimum of two (2) years job-related high-volume office experience or equivalent.
- Experience that provides the required knowledge, skills, and abilities used in an Office setting.
- Human Resources experience preferred.
- Proficiency in using Microsoft Word, Outlook, Excel, and the Internet is required.
- Experience with Microsoft Publisher and Access preferred.
- Experience with HRIS such as Paycor software preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
- Must have and maintain a valid Driver’s License.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is frequently required to stand and walk. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Must be able to take directional cues directly and indirectly.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
- The noise level in the work environment is usually quiet to moderate.
Employment at Stone Mountain Park is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Stone Mountain Park employees are subject to pre-employment, post injury, post-accident, reasonable suspicion and random testing for illegal drug use.
