What are the responsibilities and job description for the Event Coordinator position at Stonehurst at Hampton Valley?
The position of an event coordinator at StoneHurst at Hampton Valley takes on the role of "manager" during their assigned wedding, working under the direction of the General Manager with a team of coordinators.
This job is weekend heavy as we host 175 weddings a year and have anywhere from 3-6 weddings a weekend. During wedding days you can work anywhere from 12-16 hours a day but during the week we create a flexible schedule of work from home and in office to complete all assigned tasks. As a coordinator within the team you are expected to work 1-2 weddings a weekend during in season. During February and March your work load may be a lot less - but in season there is potential for overtime.
The duties of the event coordinator are below but not limited to other tasks that may come about throughout the facility assigned by the general manager.
Prior to Wedding:
- Make initial contact with assigned brides, answer their FAQs, etc.
- Conduct a final detailing appointments with couple (Typically an hour in length)
- Work through the designed checklist of wedding components
- Outline rehearsal needs: day of versus an hour rehearsal slot on thursday (prior to their wedding weekend)
- Do any paperwork necessary for food/beverage components of day (scorecards)
- Design staff duties sheet to detail day of event
- Set room to floor plan
- Go over day of menu with Chef
Day of Wedding:
- Greet bride / bring any items to or from bridal suite that are essential
- Pull decor - begin to unpack, organize and decorate reception, cocktail hour and ceremony space
- Communicate with DJ & photographer on timeline
- Assess any situations of concern within decor, layout of room, timeline or staffing
- Cocktail hour - walk through make sure guests are happy, service is running smoothly, work with staff to get first dinner course in reception room and get room picture ready for reception to begin
-Line up bride & groom, bridal party and parents for entrances
- Set up buffet / execute plated - work hand and hand with shift leader to achieve flawless transaction
-Walk through guests/event make sure everything is under control, touch base with bartenders
-Communicate with servers on anything related to end of dinner/clearing, next step duties
- Set up dessert table/favors
- Continually touch base with photographers/ DJ for any change of plans or announcements
-Event breakdown set to floor plan, make sure kitchen is clean, everything is shut off
Job Type: Full-time
Pay: $45,000.00 - $65,000.00 per year
Benefits:
- Paid time off
Schedule:
- 12 hour shift
- Holidays
- Monday to Friday
- Weekends as needed
Experience:
- Events management: 1 year (Preferred)
Work Location: Hybrid remote in Hampton, CT 06247
Salary : $45,000 - $65,000