What are the responsibilities and job description for the Human Resources Project Manager - Temporary position at Stony Brook Southampton Hospital?
Position Summary
We are seeking an experienced and proactive HR professional Project Manager to assist in the automation of processes, transitioning from paper-based systems to electronic workflows using platforms like Smartsheet or Adobe. The ideal candidate will also play a key role in data cleanup to facilitate the seamless migration of clean data to new platforms and assist in establishing compensation salary scales for approximately 200 positions.
The selected candidate will work on site 5 days a week in Hampton Bays. This is a temporary position that may end at any time.
Duties of a Human Resources Project Manager can include but are not limited to:
Process Automation & Transition To Electronic Systems
Preferred Qualifications:
Special Notes : Resume/CV should be included with the online application.
The starting salary range (or hiring range) for this position has been established based on relevant experience.
The above salary range (or hiring range) represents SBSH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Your total compensation goes beyond the number in your paycheck!
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital’s Employee Health Services*
Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500 employees).
StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duty organized and registered under the New York Professional Employer Organization Law . StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including, promotions, disciplines, terminations, t he day-to-day direction and supervision of work, as well as labor relations and collective bargaining .StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Job Field
Other
Primary Location
US-NY-Southampton
Department/Hiring Area
Human Resources
Schedule
Full-time
Posting Start Date
Apr 25, 2025
Posting End Date
Ongoing
Salary
$90,000 – $100,000 / Year
We are seeking an experienced and proactive HR professional Project Manager to assist in the automation of processes, transitioning from paper-based systems to electronic workflows using platforms like Smartsheet or Adobe. The ideal candidate will also play a key role in data cleanup to facilitate the seamless migration of clean data to new platforms and assist in establishing compensation salary scales for approximately 200 positions.
The selected candidate will work on site 5 days a week in Hampton Bays. This is a temporary position that may end at any time.
Duties of a Human Resources Project Manager can include but are not limited to:
Process Automation & Transition To Electronic Systems
- Lead the automation of paper-based processes, converting them to digital formats using Smartsheet, Adobe tools, and other relevant platforms.
- Identify and analyze current manual processes, propose automation solutions, and oversee the implementation.
- Collaborate with cross-functional teams to ensure smooth adoption of new digital workflows.
- Manage data cleanup process, identifying and correcting discrepancies, inconsistencies, and errors in current data sets.
- Ensure data is properly formatted, structured, and accurate before transitioning to new platforms.
- Work closely with the IT team to ensure smooth data migration and integration to the new systems.
- Collaborate with HR and Finance teams to analyze and establish compensation salary scales for approximately 200 positions.
- Research market trends and industry benchmarks to ensure the salary scales are competitive and equitable .
- Develop a framework for ongoing review and adjustment of compensation structures.
- Maintain clear and consistent communication with internal teams, leadership, and external partners to keep stakeholders informed about project progress.
- Provide regular status updates, highlight risks, and recommend mitigation strategies.
- Document project plans, timelines, and progress reports to ensure smooth execution and adherence to deadlines.
- Create and maintain a central repository for project documentation and ensure all deliverables meet quality standards.
- Identify opportunities for continuous improvement in processes and systems post-automation.
- Implement feedback loops to refine and optimize automated processes.
- Bachelor's degree in Business Administration , HR, IT, or related field or equivalent experience
- Strong expertise in HR workflows, processes, and their strategic impact on organizational operations. Proven ability to optimize HR functions to drive efficiency and support business goals
- P rior experience in project management, with a focus on process automation and data management
- Previous experience with HRIS systems or compensation management platforms
- Strong familiarity with tools like Smartsheet, Adobe platforms, or similar automation tools
- Excellent data analysis and cleanup skills, with attention to detail and accuracy
- Strong leadership, organizational, and communication skills
- Ability to manage multiple projects simultaneously and meet deadlines
Preferred Qualifications:
- Certification in Project Management (e.g., PMP, Agile)
- Proven experience in compensation planning or a solid understanding of salary benchmarking practices
- Knowledge of data governance best practices
Special Notes : Resume/CV should be included with the online application.
- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
The starting salary range (or hiring range) for this position has been established based on relevant experience.
The above salary range (or hiring range) represents SBSH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Your total compensation goes beyond the number in your paycheck!
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital’s Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre-employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
- The hiring department will be responsible for any fee incurred for examination .
Stony Brook Southampton Hospital as part of the Stony Brook Medicine provides direct access to the highest level of academic-based medical care. Located in the heart of the village of Southampton, two hours from New York City, the hospital provides healthcare services to a diverse community of year-round residents, second homeowners and vacationers. The population, about 75,000 in the winter months, increases sharply to more than 300,000 in the summer. Stony Brook Southampton Hospital has been recognized as a Long Island Top Workplace by Newsday among large employers (defined as having 500 employees).
StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duty organized and registered under the New York Professional Employer Organization Law . StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Southampton employees and responsible for employment, including, promotions, disciplines, terminations, t he day-to-day direction and supervision of work, as well as labor relations and collective bargaining .StaffCo is fully responsible for providing all payroll and human resource services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.
Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.
Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
Stony Brook Southampton Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Job Field
Other
Primary Location
US-NY-Southampton
Department/Hiring Area
Human Resources
Schedule
Full-time
Posting Start Date
Apr 25, 2025
Posting End Date
Ongoing
Salary
$90,000 – $100,000 / Year
Salary : $90,000 - $100,000
