What are the responsibilities and job description for the Payroll Specialist II position at Stony Brook University?
Required Qualifications (as Evidenced By An Attached Resume)
High School Diploma/GED (foreign equivalent or higher). Four (4) years of full-time clerical experience, with a preference for experience in payroll or a closely related field. Familiarity with payroll systems and an understanding of payroll processes, appointments, and timekeeping. Demonstrated proficiency in Microsoft Office Suite and/or Google Workspace.
Preferred Qualifications
Bachelor’s degree (foreign equivalent or higher). Advanced proficiency in enterprise resource planning (ERP) systems such as Oracle and PeopleSoft. Experience with document management systems like OnBase.
Brief Description Of Duties
The Payroll Specialist will play a crucial role in managing and executing payroll functions to support a diverse workforce, including professionals, classified staff, and both graduate and undergraduate employees. This position requires a strong commitment to customer service, meticulous attention to detail, and a capability to work both independently and collaboratively within a team setting.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Official Job Title
Clerical Specialist II
Job Field
Clerical/Secretarial
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Human Resource Services/RF Payroll
Schedule
Full-time
Posting Start Date
Mar 27, 2025
Posting End Date
Apr 10, 2025, 11:59:00 PM
Salary
Minimum of $68,000
Appointment Type
Regular
Salary Grade
N7
SBU Area
The Research Foundation for The State University of New York at Stony Brook
High School Diploma/GED (foreign equivalent or higher). Four (4) years of full-time clerical experience, with a preference for experience in payroll or a closely related field. Familiarity with payroll systems and an understanding of payroll processes, appointments, and timekeeping. Demonstrated proficiency in Microsoft Office Suite and/or Google Workspace.
Preferred Qualifications
Bachelor’s degree (foreign equivalent or higher). Advanced proficiency in enterprise resource planning (ERP) systems such as Oracle and PeopleSoft. Experience with document management systems like OnBase.
Brief Description Of Duties
The Payroll Specialist will play a crucial role in managing and executing payroll functions to support a diverse workforce, including professionals, classified staff, and both graduate and undergraduate employees. This position requires a strong commitment to customer service, meticulous attention to detail, and a capability to work both independently and collaboratively within a team setting.
- Payroll Processing: Analyze, evaluate, and process new hires, changes, terminations, and fellowship forms bi-weekly. Manage adjustments such as rate changes, FTE changes, promotions, and department transfers. Ensure all payroll documentation is accurate and submitted in a timely manner.
- Onboarding Support: Assist with the onboarding process by reviewing and approving offer letters and payroll data sheets. Ensure compliance with employment verification processes, including I-9 and E-Verify. Facilitate smooth integration of new hires into payroll systems.
- Data Management and Compliance: Manage Integration and Exception Reports. Investigate and correct errors within various HR systems to ensure accuracy and compliance. Handle tax forms and ensure deductions are correctly calculated and comply with federal and state guidelines.
- Customer Service and Support: Act as a point of contact for payroll-related inquiries from employees, departments, and HR partners. Assist in guiding new employees through the HR self-service portals.
- Continuous Improvement: Engage in continuous review and optimization of payroll processes. Monitor and liaise with Grants Management to ensure compliance with sponsored awards.
- Additional Responsibilities: Collaborate with the Time/Attendance and Leaves team to manage leaves such as PFL, FMLA and ensure compliance with all relevant laws and regulations.
- Other Duties: Perform additional tasks or projects as assigned, aimed at supporting the HR Operations team and enhancing organizational efficiency.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
SUNY Research Foundation: A Great Place to Work.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Official Job Title
Clerical Specialist II
Job Field
Clerical/Secretarial
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Human Resource Services/RF Payroll
Schedule
Full-time
Posting Start Date
Mar 27, 2025
Posting End Date
Apr 10, 2025, 11:59:00 PM
Salary
Minimum of $68,000
Appointment Type
Regular
Salary Grade
N7
SBU Area
The Research Foundation for The State University of New York at Stony Brook
Salary : $68,000
