Executive Assistant

Storm Smart is one of the largest manufacturers of storm protection products in the Americas. We have an extensive list of accomplishments including being recognized by Inc. Magazine as one of the fastest growing privately held corporations in North America.

Since our start in 1996, we have helped nearly 100,000 homeowners increase the value of their property by making their homes both safer from storms and more energy efficient. We continue to revolutionize the storm protection industry powered by the most talented people with an unwavering drive to be the best.

Because we believe in our workforce, you will be welcomed into a winning culture that encourages continuous improvement, a challenging and rewarding work environment with a genuine desire to see each other succeed.

We also offer the following:

• Competitive Pay

• Health, Dental and Vision

• Company-paid Group Life Insurance

• Paid Time Off

• Holiday Pay

• Generous 401(k) plan that includes a 4% employer match.

• Tuition reimbursement

• Company-paid Short Term Disability Plan

• Critical illness, Hospital Indemnity, and Accident plans

• Volunteer Time Off

• Parental Leave

At Storm Smart, our success depends on people, productivity, and procedures.

The Executive Administrative Assistant is a high-impact, strategic role responsible for providing comprehensive executive support to the CEO while managing key projects that drive operational efficiency and business growth. This individual will serve as the CEO’s right hand, ensuring seamless communication, effective time management, and execution of high-priority initiatives.

The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment. They must possess excellent communication skills, problem-solving abilities, and a strong ability to multitask while maintaining discretion and professionalism.

Key Responsibilities & Duties:

Executive Administrative Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Prepare reports, presentations, and correspondence on behalf of the CEO.

• Handle confidential information with the utmost discretion.

• Draft, review, and organize emails, memos, and communications.

• Assist in board meeting preparation, including agendas, minutes, and follow-ups.

Project Management:

• Lead and oversee special projects assigned by the CEO, ensuring timely completion.

• Develop project plans, track progress, and provide regular updates.

• Collaborate with department heads to streamline processes and improve efficiencies.

• Conduct research and provide recommendations on key business initiatives.

• Ensure follow-through on action items and strategic priorities set by the CEO.

Operations & Strategic Support:

• Support operational improvements by identifying inefficiencies and recommending solutions.

• Liaise with leadership and cross-functional teams to implement strategic initiatives.

• Monitor industry trends and provide insights that support business decisions.

• Assist with budget tracking, vendor management, and expense reporting.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Skills/ Abilities:

• Strong organizational skills with the ability to manage multiple priorities.

• Excellent communication skills (written and verbal).

• High level of discretion and professionalism in handling confidential information.

• Highly Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and project management tools.

• Problem-solving mindset with a proactive, “can-do” attitude.

• Ability to work independently and make sound decisions under pressure.
  

Education/Experience/Licenses/Certifications:

• Bachelor’s degree preferred, but relevant experience will be considered.

• Proven experience in executive administration, project management, or a similar role.

• Previous Community Relations in SW Florida

• Board Interactions

• Previous experience in Home Services, B2C,

• PMP certification a plus

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in an office setting with the noise level of quiet to moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or listen. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Storm Smart is an Equal Opportunity Employer (EOE) that values and respects the importance of a diverse and inclusive workforce. It is our policy to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity.