What are the responsibilities and job description for the Executive and Personal Assistant position at Strategic Benefit Advisors?
Overview
Are you a highly organized, proactive professional who thrives in a dynamic environment? Do you excel at multitasking, managing priorities, and enabling executives to operate at their best? If so, we have the perfect role for you!
About the Role:
One of our agencies partners is seeking an Executive & Personal Assistant to provide high-level support to his daily work and personal life. In this role, you will be the right-hand to the partner, ensuring seamless day-to-day operations and acting as a trusted advisor. Candidate must be able to critically think and problem solve.
Responsibilities:
Executive Support:
- Manage complex calendars, deadlines, and recurring tasks .
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare reports, presentations, and correspondence on behalf of the executive team.
- Act as a liaison between the leadership team and other teammates in the organization.
- Help with basic bookkeeping, bill payments, accounting and other financial tasks.
- Any and all tasks asked to help grow our business.
- Ability to guide and lead other existing virtual assistants
Personal Assistance:
- Handle personal tasks and errands to ensure smooth work-life balance.
- Manage household logistics, vendor coordination, and event planning.
- Maintain confidentiality and discretion at all times. NDA is required.
- Assist with rental real estate management, guests, permitting etc. as needed.
- Any and all tasks asked to help keep their personal life moving smoothly.
Project Management:
Oversee special projects, ensuring timely completion and attention to detail.
Anticipate needs and proactively address challenges before they arise.
Requirements
- ***CRITICAL THINKER AND PROBLEM SOLVER*** <---NON NEGOTIABLE
- Must be available when needed.
- Proven experience as a like type Assistant or in a similar administrative role.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficient in Microsoft Office Suite and QuickBooks; familiarity with other office management software is a plus.
- High level of attention to detail. This is a "nothing slips through the cracks" type of mindset.
- Exceptionally friendly demeanor.
- Strong communication skills, both written and verbal.
- Ability to work independently while also being a collaborative team player.
- Comfortable with technology including computers, applications, software, and social media.
The perfect candidate for this role understands "good enough" never is. Someone who can dot all the i's and cross all the t's without being reminded. The person for this role needs to be an amazing right hand man/woman for the job as the success of the company ties closely to the partners ability to perform at a high level.
Job Type: Full-time
Pay: $45,000.00 - $65,000.00 per year
Schedule:
- Monday to Friday
- Weekends as needed
Application Question(s):
- Could you handle planning a company trip or party?
- Could you manage someone's social media accounts?
- Do you have reliable transportation?
Work Location: Hybrid remote in Plantation, FL 33317
Salary : $45,000 - $65,000