What are the responsibilities and job description for the Chief Of Staff Junior Admin position at Strategic Staffing Solutions?
Chief Of Staff Junior Admin
Location: Dallas, TX 75204
Setting: Onsite
Contract: 12 Months
We are looking for a person to join the chief of staff team and help with managing various operational functions at a central level for Data Engineering.
The Chief of Staff team works on diverse projects based on the division’s priorities and:
- Manages a wide variety of initiatives for senior leadership of the division
- Develops management presentations (both internal and external to Engineering)
- Plans and oversees the implementation of key programs to address audit findings and regulatory requirements
- Oversees the division’s workforce strategy and organizational design
- Manages the divisional communications strategy
- Drives the external outreach strategy
Responsibilities
- On-boarding and off-boarding of employees and contingent workers (CW) using WAND
- Initiate transfers and follow-ups (inter and intra departments)
- RMS Tree Maintenance and clean-up (weekly data issues clean-up)
- Cyborg management
- Roster / Tracker Maintenance (Rates, Dept codes, etc.)
- Support for hiring efforts with regards to FTE/CW on-boarding needs (chasing of BGC status, etc.)
- Raising Decision Forms in Fieldglass
- SOWs (Statement of Work) lifecycle management
- Invoices follow up
- Monitor program/project hygiene in Project
- People Allocation oversight
- Raising ORM IDs
- Artemis time booking validation
- Weekly Travel Requests/Approvals
- BCP quarterly certification oversight
Basic Qualifications:
- 2-3 years of experience in financial services industry, preferably in an analytical function
- Strong stakeholder/relationship management
- Strong communications skills – listening, written, and verbal
- Exceptional attention to detail
- Ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered
- Critical and Analytical Thinking - Ability to demonstrate sound judgement and exercise a thoughtful approach to decision making
- Advanced understanding of Microsoft Office products with focus on Excel and Powerpoint, tools and utilities for business use
- Results-oriented and pro-active
- Ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered
- Strong problem solving and analytical skills
Preferred Qualifications
- Knowledge of products and processes related to the financial services industry would be an advantage, as is related experience in technology strategy or in a client service or business function and/or management consulting
- Knowledge of automated testing tools and frameworks
- Experience on tools like JIRA and JIRA Portfolio
