What are the responsibilities and job description for the ADMINISTRATIVE OFFICER position at Strategic Systems Programs Office?
Summary This is a public notice flyer to notify interested applicants of anticipated vacancies. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer. Responsibilities You will serve as an Administrative Officer to the SWFPAC Chief Engineer, Deputy Chief Engineer, and the Technical Department at Strategic Weapons Facility Pacific (SWFPAC), Silverdale, Washington. You will perform administrative management services in the areas of assigned programs, monitoring, annual fiscal planning (travel / training / equipment and materials procurement), and development of annual work plans. You will conduct departmental studies and evaluations, utilization studies or portions of studies, as well as work simplification and measurement studies for procedural and relationship issues, to identify and develop improvements in efficiency. You will apply conventional methods to gather, analyze, develop, and create alternative methods to draw conclusions and recommend appropriate action (resolution) of issues or problems of a procedural or factual nature. You will assist management in preparing detailed plans, budgets, and / or schedules for departmental Training Programs. You will assist supervisors and employees with individual development plans, determining course availability, regulatory compliance, cost effectiveness, applicability, and appropriate priority. You will serve as Executive Secretary to Chief Engineer and Deputy Chief Engineer. You will manage department procurement via Enterprise Resource Planning (ERP) and SharePoint to provide fiscal transparency of requested, completed, and remaining procurement requests. You will establish and manage departmental publications and directives issuance guidelines regarding numbering, format, distribution, review, and expiration. Requirements Conditions of Employment Qualifications Your resume must demonstrate at three (3) years of progressively responsible experience, one (1) year of which was equivalent to at least GS-4 grade level or pay band (NH-01) of general experience in the Federal service or equivalent experience in the private or public sector that demonstrates the ability to : Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Plan and organize work; and Communicate effectively orally and in writing. Additional qualification information can be found from the following Office of Personnel Management website : Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Education may be used to substitute for specialized experience : successful completion of a four year course of study leading to a bachelor's degree; -OR- a combination of experience and education as described above that equates to one year of experience. Additional Information This position is covered by the Department of Defense Priority Placement Program. Several vacancies may be filled. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. Federal annuitant information : The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at : Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and / or unusual duty hours may be required. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized.
