What are the responsibilities and job description for the Accounts Payable Specialist position at Stratus?
Job Summary
The Accounts Payable (AP) Specialist is responsible for processing vendor invoices, issuing payments, and managing employee expense reports. This role ensures accurate financial record-keeping, proper coding of transactions, and compliance with company policies and accounting standards. The AP Specialist will work closely with the accounting and finance teams to support reconciliation efforts and assist with audits as needed.
Primary Essential Functions
Invoice Processing & Payments
The Accounts Payable (AP) Specialist is responsible for processing vendor invoices, issuing payments, and managing employee expense reports. This role ensures accurate financial record-keeping, proper coding of transactions, and compliance with company policies and accounting standards. The AP Specialist will work closely with the accounting and finance teams to support reconciliation efforts and assist with audits as needed.
Primary Essential Functions
Invoice Processing & Payments
- Review, process, and post invoices and employee expense reports in a timely and accurate manner.
- Issue vendor payments while ensuring compliance with company policies and contract terms.
- Properly code invoices to the general ledger and project accounts.
- Assist with month-end and year-end closing by reconciling AP transactions with the general ledger.
- Maintain accurate and organized AP records, ensuring compliance with internal policies and external regulations.
- Identify and resolve discrepancies in invoices, payments, and expense reports.
- Work closely with the accounting and finance teams to support reporting needs and financial accuracy.
- Assist with audits by preparing the necessary documentation and reports.
- Communicate with vendors and employees regarding payment status and inquiries.
- Qualifications:
- Experience: 2-4 years of accounts payable experience, preferably in the AEC industry.
- Technical Skills: Strong knowledge of accounts payable, general ledger reconciliation, and expense reporting.
- Software Proficiency: Experience with Deltek Vision (ERP) or similar accounting software.
- Attention to Detail: High level of accuracy in data entry and financial transactions.
- Communication: Strong written and verbal communication skills for vendor and internal team interactions.
- Organizational Skills: Ability to manage multiple tasks, meet deadlines, and maintain detailed financial records.
